Office Manager

Our client, a well-established and growing law office, is seeking an experienced Office Manager to oversee daily operations, administrative processes, and office support functions. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced legal environment and enjoys wearing multiple hats while serving as a key member of the firm's leadership team. This is a direct-hire position, not a temporary or contract position.

About the Role

The Office Manager will be responsible for ensuring the smooth day-to-day operation of the office while supporting attorneys and administrative staff. This individual will play a critical role in managing office procedures, onboarding team members, coordinating vendors, and maintaining an exceptional experience for both employees and clients.

Key Responsibilities

• Develop, maintain, research, and train staff on office policies and procedures.
• Partner with HR and Finance on recruiting, interviewing, and hiring administrative personnel.
• Manage and maintain vendor relationships and accounts, including office services and software platforms.
• Serve as the primary point of contact for office equipment, printers, IT support, and related vendors.
• Coordinate and support in-office meetings, depositions, arbitrations, and other events, including room setup, supplies, and catering arrangements.
• Lead onboarding and training efforts for new administrative team members.
• Provide administrative coverage as needed, including answering phones, processing mail, and welcoming visitors.
• Oversee office supplies, equipment purchasing, and inventory management.
• Troubleshoot day-to-day office issues and ensure operational efficiency.
• Be available for occasional after-hours matters, which may include evenings and weekends.

Qualifications

• Previous office management experience, preferably within a professional services or legal environment.
• Strong organizational, communication, and problem-solving skills.
• Experience managing multiple priorities in a fast-paced office setting.
• Comfortable interacting with vendors, staff, attorneys, and clients.
• Proficiency with:
• Microsoft 365 (Word, Excel, Outlook)
• Adobe Acrobat
• General computer and phone systems
• Experience with Clio, Vonage, or legal technology platforms is a plus.

Compensation & Benefits

• Salary: $80,000 - $95,000, depending on experience
• 100% employer-paid Medical, Dental, and Vision premiums on the HSA plan
• Alternative healthcare plan options available
• Company-paid garage parking
• Complimentary on-site fitness center membership
• 401(k) with company match
• Casual office environment
• 10 paid sick days per year
• 10 paid holidays annually

Schedule

• Monday through Friday
• 8:00 AM to 5:00 PM
• One-hour lunch break
• Fully onsite position (no hybrid or remote option)