Accounting Clerk, Regional Day School Program for the Deaf

Accounting ClerkEducation/Certification Required: Sixty college hours of business coursework or three (3) years experience as an Accounting Clerk or Accounting related experience Experience Required: Office and computer literate preferred. Experience with Windows 95, Microsoft Word and Excel Special Knowledge/Skills Proficient in spreadsheet and word processing software, filing, ten key calculator, and data entry Ability to organize and manage high volume of paperwork Ability to work efficiently with diverse groups and individuals Ability to communicate effectively both written and verbally Ability to work independently Appropriate attire and good personal appearance Technology Proficiency: Level 3 Computer operations Software productivity tools (i.e., Microsoft Office) Job-related financial and student management systems Electronic file management E-mail Web-based applications Use of server file and printer resources CCISD Acceptable Use Policy and Technology Ethics/Etiquette Function The Regional Day School Program for the Deaf Accounting Clerk processes purchase requisitions, updates budget, utilizes account numbers, assists on budget, and budget amendments. Works independently and professionally with administrators, school staff, teachers, consultants, and coworkers. Performs other duties related to the Regional Day School Program for the Deaf budget. Reports To: Director for Special Education Responsibilities: Assist Coordinator for Regional Day School Program for the Deaf with the formulating of annual budget for the Regional Day School Program for the Deaf budget. Reconcile payments from the Regional Day School Program for the Deaf member districts. Maintain a reconciliation of all Regional Day School Program for the Deaf staff. Processes purchase requisitions for second level approval for the payment of goods and services. Verifies accuracy of account numbers. Ensures that Regional Day School Program for the Deaf accounts are being used correctly and by the proper staff. Follows up with receiving department, school, or vendor for missing documentation required for payment. Prints period expenditure reports. Calculates and tracks balances blanket purchase orders based on authorized releases. Processes school activity fund reimbursement, Request for Professional Leave forms, Out-of-District Travel Reimbursement/Advance Request forms, In-District Travel Reimbursement Request forms, and Field Trip Requisition forms. Researches purchase orders from previous year and outstanding purchase orders. Maintains records of all expenditures. Maintains records of all student field trip requests. Provides information to assist the Coordinator for Regional Day School Program for the Deaf in completing state and federal accounting requirements. Reports to the Coordinator for Regional Day School Program for the Deaf status of all accounts payable related to the end of fiscal year for Regional Day School Program for the Deaf funds. Reports to the Coordinator for Regional Day School Program for the Deaf all outstanding encumbrances for funds with various closing dates that will carry over into the next fiscal year end. Provides the Coordinator for Regional Day School Program for the Deaf documentation as requested by auditors or various examiners. Performs other comparable duties as assigned by the Accountant (Special Education) WORKING CONDITIONS: Challenging situations; limited in-District travel; lifting boxes Ability to receive information and/or instruction from internal/external customers through spoken expression. Ability to manipulate tools/equipment/keyboards. Ability to convey information and/or instruction to internal/external customers through spoken expression. Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day. Ability to see detailed information, naturally or with correction.