Administrative Assistant

Administrative AssistantAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. Each and every role throughout our organization makes a difference in our ability to change the world for the better.In the role of Administrative Assistant, we'll count on you to:Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphereExcellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environmentProvide administrative support for staff in designated work locationProficient in MS Office, Word, Excel, PowerPoint, and OutlookExperience with SharePoint and Adobe Acrobat Pro a plusStrong written communication skills including grammar, punctuation, proofreading, and spellingSupport multiple manager schedules and emailsReception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitorsManage incoming/outgoing mail and packagesOpen and close office building daily (office hours are 8am to 5pm M-F)Schedule conference callsAssist with meeting set-up including conference room bookings and cateringConference Room AV knowledge a plusManage inventory of office and kitchen suppliesNew hire desk set-up, coordinated with ITFacilitate expense report submissionProvide project support with supervisor approvalSupport vehicle fleet management: Maintenance, repairs, oil changes, detailingLicensingDevelop and maintain a good working relationship with building property managementMaintain vended services agreementsFrequently communicate with direct supervisor and office lead on processes and proceduresMaintain office in a neat and orderly fashionMust be able to lift 20 poundsOther duties as neededPreferred Qualifications:Associate degree5+ years' experience in an admin assistant/receptionist capacity supporting an energetic officeExperience in any of the following fields are helpful: architectural, engineering, consulting, or construction servicesRequired Qualifications:High School diploma or equivalentExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skillsFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environmentSelf-motivated, well-organized and detail-orientedAbility to handle confidential informationProficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a mustSpokane, WA: $17.72 - $25.31