Legal Recruiting Engagement Specialist

Munger, Tolles & Olson (MTO) has topped The American Lawyer’s A-List a record twelve times and maintains the highest average A-List ranking in the history of the award. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, nearly 75% of our lawyers and over 80% of our litigators served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing. Job Summary: The Legal Recruiting Engagement Specialist manages the operational system and processes and day-to-day activities in support of the firm’s candidate engagement and Keep in Touch (KIT) programs. The Legal Recruiting Engagement Specialist helps maintain meaningful connections with candidates throughout the recruiting lifecycle, including prospective candidates, incoming and former summer associates, judicial clerks, and potential full-time applicants. This role combines campaign coordination, data management, systems expertise, project management, and thoughtful, bespoke candidate engagement. Working behind the scenes with recruiting leads, attorneys, and cross-functional partners, the Legal Recruiting Engagement Specialist ensures that engagement plans are translated into timely, accurate, and measurable actions. What You Will Do:

CANDIDATE ENGAGEMENT AND CAMPAIGN EXECUTION

Maintain a comprehensive calendar of candidate touchpoints, milestones, campaigns, events, surveys, and follow-up activities. Set up, launch, monitor, and document approved campaigns for prospects, offer recipients, incoming and outgoing summer associates, former summers, judicial clerks, and other priority candidates. Coordinate outreach associated with pre-summer goals, end-of-summer transitions, clerkships, graduations, bar examinations, holidays, and other appropriate milestones. Coordinate candidate introductions, office hours, receptions, gifts, surveys, and related logistics in partnership with the appropriate internal teams. Track responses, attendance, next steps, and handoffs; follow through until activities are completed or formally reassigned.

SYSTEMS AND DATA MANAGEMENT

Serve as the team’s first point of contact for routine Dynamics questions and elevate system administration issues appropriately. Serves as the operational owner of candidate engagement workflows, ensuring candidate data, communications, and engagement activities are executed consistently, efficiently, and in alignment with recruiting objectives. Maintain accurate, complete, and timely candidate records, including current lifecycle stage, preferences, activity history, relationship owners, and next actions. Create and validate campaign audiences, views, reports, and workflow inputs before launch. Perform regular data-quality reviews; resolve discrepancies and coordinate defined overflow work with the team assistant. Document system processes, data standards, and user guidance; provide practical training and support to team members. Handle candidate information in accordance with firm policies, confidentiality expectations, and applicable privacy requirements. Analyze engagement trends, identify opportunities to improve candidate experience and program effectiveness, and recommend operational enhancements.

PROGRAM COORDINATION AND REPORTING

Convert annual engagement strategy into project plans, timelines, owners, dependencies, and deliverables. Build and maintain repeatable workflows, templates, checklists, service standards, and handoff protocols. Coordinate across Emerging Talent, Campus Engagement, the Summer Program, clerkship recruiting, systems administration, and other internal partners. Produce regular reporting on campaign delivery, candidate response, participation, data quality, outstanding follow-up, and conversion indicators. Identify operational gaps and recommend improvements to engagement cadence, data capture, automation, and candidate experience. Provide additional recruiting-program support during peak periods, including winter 1L interviewing and other Emerging Talent priorities. Other duties as assigned Tools: Microsoft Dynamics Microsoft Office Suite Workday – HRIS Airtable LinkedIn About You: Excellent communication, interpersonal, and presentation skills, with the ability to effectively engage and communicate with diverse audiences at all levels of the organization. Strong collaboration and relationship-building skills, with the ability to build partnerships and work effectively with others to achieve shared objectives. Demonstrated customer focus, with the ability to build strong relationships and deliver responsive, customer-centric solutions. Ability to adapt quickly to changing priorities and situations while maintaining resilience, sound judgment, and a results-oriented approach. Strong organizational and interpersonal savvy, with the ability to navigate complex processes, organizational dynamics, and stakeholder relationships effectively. Action-oriented and innovative mindset, with the ability to identify opportunities, develop improved approaches, and drive results with urgency and initiative. What MTO Offers: At MTO, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, MTO offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including: A variety of medical, dental, and vision benefit plans Company paid life and disability insurance 401(k) savings plan, with company match Comprehensive paid time off, including: vacation days, 10-12 designated holidays, sick time, and bereavement leave Hybrid Scheduled – 2 days in office (Mondays and Thursdays) Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. At MTO, base pay is one part of the total compensation package. This role may be eligible for bonus pay in addition to base salary. The anticipated base salary range for the position in Los Angeles* is $43.51/hour - $52.99/hour ($90,500.80 - $110,011.20 annually). *For all positions based in the Los Angeles and San Francisco offices, residency within the state of California and within a reasonable commutable distance to the assigned office is required depending on the firm’s discretion and the nature of the role. For full details of the position and for information on other job opportunities, please visit our website at #J-18808-Ljbffr Munger, Tolles & Olson LLP