Program Manager (AI SCI)

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit

From climate change to quantum computing, from catalysis to algebraic geometry, the School of Physical Sciences at UC Irvine performs world-class research, led by our internationally renowned professors. Participation in this research educates and informs our students, who graduate not only with technical expertise, but also with the curiosity and drive needed to shape a better future for the world. Our alumni lead global companies, advance clean energy solutions, develop life-saving treatments, and shape science policy. Many are also in classrooms around the world, inspiring and educating the next generation of scientists and innovators. The beating heart of our school is our top-ranked departments - Chemistry, Earth System Science, Mathematics, and Physics & Astronomy - where faculty push the boundaries of knowledge every day. Their work is powered by a shared commitment to discovery and impact, and to ever broadening participation in the STEM enterprise in California and nationally. The Program Manager position for the Master of Applied Artificial Intelligence for Science self-supporting graduate program will be housed in the Student Affairs Office, and will work strategically with School leadership and faculty and staff across all four departments.


Your Role on the Team

The UC Irvine School of Physical Sciences is seeking a Program Manager for the self-supporting professional master's degree program, Master of Applied Artificial Intelligence for Science (MAAISci). Reporting to the Director of Student Affairs and also under the direction of the Faculty Director, the primary role of this position is administrative, in terms of the overall program (management, liaison with central offices, assessment) and its finances (budgets, financial aid, reporting). A secondary role of the Program Manager is to serve as the face of the program toward students (admissions, recruitment, marketing, events, career development) and partners (mentors, industry, alumni, other external stakeholders). This position uses skills as a seasoned and experienced administrative operations professional to assist in setting overall program strategy and will be responsible for developing, implementing and managing the day-to-day activities for all administrative components of the program. This is a hybrid work position with some time required on-site.


Key Responsibilities:
50% Manages, plans and administers a range of administrative operations for a professional master's program in an academic school. Serves as the staff lead for the development and implementation of all administrative components of the program. Administrative operations include, but are not limited to, student recruitment and services, admissions, program development and administration, stakeholder engagement, and reporting requirements. Leads the design and implementation of an annual recruiting plan for MAAISci. Sets and tracks annual goals, total applications received and students enrolled. Maintains a detailed annual master calendar that guides day-to-day activities for all key personnel involved in the program. Develops and prepares budgets and financial reports for program, including financial aid, which may be complex. Working with Associate Dean and Faculty Director evaluates and adjusts as necessary program fee levels; prepares fee change requests to the UC Office of the President; leads the financial aid and fellowship efforts for MAAISci.


25% Provides administrative support for the Associate Dean of Graduate Studies, including recruitment, program development, student records and exceptional approvals, reimbursements, staff meetings, data collection and the awarding of schoolwide fellowships. Liaisons with department Graduate Coordinators as necessary. Assists with various orientation, commencement and student events.


10% MAAISci Curriculum and Course Management: Collaborates with Faculty Director and committee on teaching plans. Monitors and manages course enrollments and schedules, and teaching and teaching assistant assignments. Provides input on policy changes and curriculum to Faculty Director. Reserves classrooms and manages the Schedule of Classes.


5% External Partnerships, Alumni, and Career Development: In cooperation with the Faculty Director and Physical Sciences External Relations, leads capstone project recruitment management, and assessment processes. Coordinates and delivers information sessions for prospective capstone partners (corporate, governmental, and nonprofit). Coordinates student mentorship programs, if applicable, including recruiting mentors, advising students and mentors on best practices, and monitoring progress and outcomes. Develops and maintains an alumni program for MAAISci graduates to build a community of colleagues, mentors, and supporters. Organizes and attends annual advisory board meetings to review program progress, review industry trends, set key objectives, and build further connections for the program. Serves on committees representing the program and unit. Attends professional conferences and trade shows to repres


5% Assists in the design and drafting of organizational website content; drafts newsletters and marketing correspondence to organizational and external constituents, often working in collaboration with Physical Sciences Communications Office.


5% Graduate Student Advising: Provides academic advising, issue resolution, and policy interpretation for MAAISci students and prospective applicants. Refers students to appropriate administrative offices or faculty director as needed. Advises faculty and students on school and university policies and procedures. Reviews students' progress and makes recommendations for program completion.


What It Takes to be Successful

Required:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, and persuasiveness.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experienceProfessional Program management experience in an academic program.

Preferred:

• Knowledge of common University-specific computer application programs. Knowledge of advising and counseling techniques, with a strong ability to provide effective guidance to students.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC.
• Knowledge and experience working with a diverse student population including graduate and undergraduate students.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $81,766.08- $99,681.12 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.


The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:


The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.


We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.


UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.


Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization