Cabinet Administrative Assistant

Cabinet Administrative Secretary

Position: Cabinet Administrative Secretary Pay: Class V of the Clerical Contract. Begins at $27.20 but could be higher based on experience. Hours: Fulltime - 12 month position

The Administrative Secretary provides administrative support to the Executive Director of Human Resources and the Human Resources team. In addition, they will be responsible for the Workers Compensation process in the District.

Required Skills: Proficient in Google suite tools, including Gmail, Chat, Meet, Calendar; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration; and Microsoft Office (Word, Excel, PowerPoint). Strong communication and customer-service skills, including personable attitude, and ability to communicate effectively, both verbally and in writing. Ability to work independently and multitask in a high-demand setting. Strong problem-solving and analytical skills. Detail oriented to ensure tasks are completed in a timely manner. Strong organizational skills. Collaboration and team building experience.

Preferred Skills: Experience in Laserfische, HRIS or similar tools. Database experience. Work Comp experience. Familiar with Skyward.

Education and Experience: High school education or GED Prefer five years administrative assistant experience or HR experience, preferably in an educational setting.

Responsibilities:

• Administrative Support: Main Administrative Support for the Executive Director of HR. Will be responsible for assisting with board documentation, and contracts. Will also provide administrative support to the HR team as needed, and could include filing in Laserfische, record-keeping and file maintenance, and assisting with the leave process.
• Processes teacher and para timesheets as they come in, as well as the manual ESST calculations that must be completed.
• Workers Compensation: Will oversee the workers compensation process for the District, including receiving accident reports, creating FROI and interfacing with SFM and the injured employee.
• Summer Unemployment: Will work closely with the Executive Director of Human Resources on summer unemployment tracking, including responses to the State.

Working Conditions/Physical Requirements: Duties are generally performed in a typical office/school setting where there are minimal environmental hazards and risks. Employee(s) may be exposed to some disagreeable conditions involving human/coworker contact and exposure to minor illness. Ability to perform the following actions: standing, sitting, using hands dexterously, talking, hearing, lifting and carrying up to 25 pounds on occasion, reaching, stooping, walking, bending, crouching. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Benefits: Bloomington Public Schools offers a variety of benefits to help take care of employees' health and well-being. These benefits include: Health & Dental Insurance: Employees can choose from health and dental plans to help cover medical and dental needs for themselves and their families. Employee only coverage for Health insurance is $0 per paycheck. The District also contributes to an HSA account to help cover medical expenses. Life Insurance and Disability Insurance: Employees get free life insurance, which provides money to their family if something happens to them while employed with the district. Additionally, your spouse and dependent children to age twenty-six are also covered. There is also LTD insurance to help if they can't work due to illness or injury for an extended period of time. Retirement & Pension Savings: Employees can save money for their future through a retirement plan or pension. The district helps by contributing money towards their savings through match, and through contributions to the State retirement plan. Paid Time Off: Employees accrue time off for things like Earned Personal Leave or sick days. Employee Support: There is also help for employees with life events through a free Employee Assistance Program. This program covers many things, including mental health, financial health, aging parent resources, young family resources.