Office Administrator/Facility Mgt & Services

Office Administrator/Facility Mgt & ServicesOrganizes, coordinates, and implements office processes and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory management, conference room/AV support and general office admin support. Energetic, experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and is able to work independently. Well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.Print DeviceDeliver paper for office equipment such as printers, copiers and fax machinesFirst responder for a print device issueEnsure proper maintenance and usage of all equipment and supplies.Mail/Shipping & ReceivingVerify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.Deliver and obtain signatures for all Accountable Mail piecesHandle "rush" pick-up/delivery requests for internal and outgoing correspondence (Business use only)Maintain and provide specialized mailing forms or direct employees to location online i.e. Express, Registered, Certified and InsuredDaily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain,).Provide vendors with updated address to improve accuracy of incoming mailingsConference Room SupportCoordinate with IT to ensure proper maintenance and usage of all equipment and suppliesCoordinate with executive staff/HR to close conference rooms for executive use when neededOffice & Food Supply ManagementEstablish and maintain par levels for all required basic office supplies throughout the buildingManage plant and food vendorsManage supply storage areas for distribution among all floors.Maintain clean and organized Supply stops and Storage areas where applicable (Copier/Kitchenette Room)Responsible for the acquisition of conference room supplies (pens, notepads, flip chart pads and pens, dry erasers, etc.).Work with janitorial staff to maintain, clean, organize and re-fill coffee and water machines on all floors.Maintain par levels for all required coffee and water supplies throughout the buildingOffice Support ServicesAssist with special projects as needed e.g. employee restacks, desk movesPreparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)Scheduling and coordinating large meetings, events and other similar activitiesCoordination of executive approvals, planning, space, set-up, build-out/install, building/other group communications, deliveries, and vendors· Assisting employees on approved building vendor lists (catering for meetings, AV setup, photographers, decorators, etc)Oversee daily attendance and help employees with desk reservationsOffice Maintenance ServicesOnsite coordination for Maintenance vendors (Janitorial, HVAC, Fire Inspections, Pest Control, etc.)General / CommunicationIdentify, evaluate, research, and recommend solutions to office services related issues and problems.Coordinating between departments and operating units in resolving day-to-day administrative and operational problemsAssisting with all aspects of administrative management, directory maintenance, logistics, equipment and storageActively participate in Emergency Fire Warden Safety program for campus locations.Basic QualificationsBachelor's Degree from accredited institutionMinimum 3-5 years of administrative experienceSkillsExceptional customer service skillsExcellent interpersonal and communication skills (written and verbal)Ability to handle multiple tasks, projects with competing priorities and tight deadlines (Prioritizing tasks based on importance and urgency)Strong organizational skillsAcute attention to detailStrong adaptability, flexibility and resourcefulness while maintaining a professional attitudeMust be a team playerProficient in Microsoft Office (Word, PowerPoint, Excel)Tech SavvyMust be able to lift 50 poundsAt Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:Medical Coverage – HDHP, PPO, and Surest plan optionsMinimum Essential Coverage (MEC)Dental InsuranceVision InsuranceShort-Term Disability (STD)Long-Term Disability (LTD)Life & AD&D InsuranceCritical Illness InsuranceAccident InsuranceEmployee Assistance Program (EAP)