LTE Administrative Associate I

: The Portage County Health & Human Services department is hiring a limited term Administrative Associate I. This position will provide administrative support to the Office Supervisor and act as a back up for front desk services. What are the primary job duties? Assists with records requests received for the agency:

• Researches new record requests to confirm whether request meets requirements to release records.
• Accesses multiple databases to retrieve records in electronic format.
• Prepares records to be released to requestor with final approval of records to be released from Office Supervisor.
• Provides information to Office Supervisor if it does not appear records can be released to requestor.
• Creates invoices for record copies for requests that are to be billed to requestor.

Other Administrative Support:

• Prepares packet of paperwork to give to supervisors for new hires to complete.
• Updates various databases with new hire information.
• Sends reminders to other staff in the agency regarding civil rights training requirements, collects proof of training, and updates spreadsheets.
• Sends blank evaluation form to supervisors based on agency staff's evaluation schedule. Records date evaluation completed.
• Prepares packet of paperwork to give to supervisors overseeing new interns and updates

What are the minimum job qualifications?

• High school diploma or equivalent required.
• Two years prior office experience highly desirable.
• A minimum of two years' experience using Windows 95 required; ability to use Excel, OrgPlus for Windows and Adobe Acrobat preferred.
• Ability to type accurately and efficiently.
• Any combination of education and experience which provides the necessary knowledge, skills and abilities.
• Limited term positions are not eligible for benefits