Staff Assistant

Staff Assistant

Location: Vienna, VA Type: Contract Contractor Work Model: Hybrid onsite and remote Hours: 40.0

Responsibilities

• Provide direct administrative and operational support to the Vice President of the Advanced Cyber Initiatives (ACI) branch.
• Manage and prioritize the VP's executive calendar, ensuring all scheduled commitments are organized efficiently.
• Coordinate across cross-functional teams to facilitate communication and follow-up on key initiatives.
• Prepare executive briefing materials, including gathering, organizing, and synthesizing program, budget, and project updates.
• Deliver high-quality operational support to enable effective decision-making and project execution.
• Draft and review high-level correspondence and presentations using Microsoft 365 tools.
• Track action items, ensuring timely follow-ups to maintain project momentum.

Requirements

• Strong executive calendar management and scheduling capabilities
• Excellent organizational and prioritization skills with attention to detail
• Ability to coordinate across multiple teams and stakeholders
• Strong written and verbal communication skills, including executive-level correspondence
• Proficiency in preparing briefing materials and presentations (e.g., PowerPoint)
• Ability to track action items and ensure timely follow-ups
• Strong analytical skills to collect and synthesize program, budget, and project data
• High level of discretion in handling sensitive and confidential information
• Proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams, SharePoint)
• Bachelors degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5+ years of experience supporting senior executives or leadership teams
• Experience in project coordination, program support, or administrative operations
• Demonstrated ability to manage competing priorities in a fast-paced environment
• Experience working in a corporate, government, or technology organization preferred