Real Estate Executive Sales Administrator

Job Description

Job Description

Kiawah Island Real Estate is seeking a highly organized, detail-oriented Executive Sales Administrator to provide administrative support to a team of sales professionals across our real estate offices on Kiawah Island. This position serves as a key resource by providing seamless desk coverage, managing real estate transactions, supporting client communications, and ensuring the efficient day-to-day operation of the sales team. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and delivers exceptional service to both agents and clients.

• Provide administrative support and desk coverage for multiple real estate sales professionals.
• Prepare, process, and track listing and sales contracts from listing through closing.
• Maintain and manage real estate databases, property management systems, and client records.
• Generate reports, special mailings, and other sales and marketing materials.
• Coordinate inspections, appraisals, closings, and other transaction-related appointments.
• Respond professionally to client inquiries and provide exceptional customer service.
• Proofread correspondence, contracts, marketing materials, and other documents for accuracy.
• Organize and maintain electronic and physical filing systems.
• Assist with office operations, special projects, and other administrative initiatives as needed.
• Collaborate with agents, attorneys, lenders, inspectors, and internal departments to facilitate successful transactions.

• Minimum of three years of administrative experience; prior experience supporting a real estate sales team preferred.
• Excellent organizational, multitasking, and time management skills with strong attention to detail.
• Outstanding verbal and written communication skills and a professional customer service approach.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to work independently while managing multiple priorities in a deadline-driven environment.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

• Bachelor's degree preferred.
• Previous experience with real estate listings, contracts, and closings.
• Experience with real estate transaction management and property management/database systems.
• Prior paralegal experience, particularly involving real estate contracts, is highly desirable.

• Ability to work at a computer for extended periods with frequent keyboarding and close visual attention.
• Ability to sit for prolonged periods while performing administrative tasks.
• Frequent communication with clients, agents, and business partners in person, by phone, and via email.
• Ability to lift up to 30 pounds and perform occasional standing, bending, stooping, and reaching.
• Ability to operate standard office equipment and maintain attention to detail in a busy office environment.

This position is ideal for a proactive, service-oriented professional who enjoys supporting a high-performing sales team, managing multiple priorities, and contributing to an exceptional client experience. The Executive Sales Administrator plays an essential role in ensuring smooth real estate transactions and maintaining the high standards of service that define Kiawah Island Real Estate.

Why Join Kiawah Island Real Estate?

At Kiawah Island Real Estate, you’ll be part of a respected and collaborative team dedicated to delivering exceptional service in one of the country’s most beautiful coastal communities. We value professionalism, teamwork, innovation, and a commitment to excellence. The position is eligible for full employee benefits and rich perks including:

• Free gym membership
• Medical, Dental, Vision Insurance
• Health insurance rebates
• Employer provided short and long term disability insurance
• A complimentary Costco membership
• 401(k) with match available
• Paid vacation and sick hours

If you are a motivated leader who enjoys supporting high-performing teams and creating exceptional client and agent experiences, we encourage you to apply.

In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite 210 Kiawah Island, SC 29455.

*Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.