Admin Assistant

Administrative Assistant

1-Year Contract | Potential to Extend or Convert Hybrid Schedule Onsite Tuesdays & Thursdays in San Rafael, CA Pay Rate: $31/hour

Position Overview

Our client is seeking a highly organized and proactive Administrative Assistant to support a dynamic, fast-paced team within a leading biotechnology organization. This is an exciting opportunity to join an innovative company where you'll play a key role in keeping daily operations running smoothly while partnering with cross-functional teams and leadership.

If you enjoy coordinating projects, managing multiple priorities, and being the go-to person who keeps everything organized, this is an excellent opportunity to make an impact.

Key Responsibilities

• Provide administrative support to department leadership and cross-functional teams.
• Manage complex calendars, schedule meetings, and coordinate conference calls.
• Organize meeting logistics, including conference rooms, catering, agendas, materials, and meeting minutes.
• Coordinate candidate interviews and support new hire onboarding activities.
• Arrange domestic business travel and prepare expense reports using Concur.
• Maintain department calendars, office supplies, project trackers, and filing systems.
• Assist with presentations, organizational charts, spreadsheets, and other business documents.
• Partner with IT and other departments to ensure smooth day-to-day operations.

Qualifications

• 5+ years of Administrative Assistant experience supporting large teams or senior leadership.
• Strong calendar management, scheduling, and meeting coordination experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint, and Concur.
• Excellent organizational, communication, and multitasking skills.
• Experience in biotechnology, pharmaceutical, healthcare, or other corporate environments is preferred.
• Bachelor's degree preferred.

Why You'll Love This Opportunity

• Join a collaborative and mission-driven organization making a meaningful impact.
• High-visibility role with exposure to cross-functional leadership.
• Hybrid work schedule with a healthy balance of onsite collaboration and flexibility.
• Long-term contract with strong potential for extension or permanent employment.