Management Assistant

Job Title

Management Assistant, 00338A

Duties

Assisting the division management in the preparation, assembly and correlation of information in connection with surveys and one-time reports required by the Director, District Office or Central Office.

Must have a comprehensive working knowledge of all phases of the VARO operations including technical requirements and maintaining points of contact to remedy any out-of-line situation.

Assisting CSD management in identifying its financial, personnel and material needs and problems. The incumbent coordinates records in support of management concerning statistical and narrative reports. He/she provides guidance and assistance to preparation and processing of coded input and other report information.

Answering inquiries, composing certain correspondence, furnishing information either in person or telephonically.

Creating, providing, and coordinating training to division employees on various aspects of their positions.

Reviewing information from charts, spreadsheets, and other statistical data reflecting workload, effectiveness, productivity, personnel, staffing, quality control and utilization of budgeted funds for any trends and makes recommendations and furnished justifications to support these recommendations. The incumbent is responsible for conducting and coordinating activities concerning records management for the division and makes recommendations to management for improvement.

Work Schedule

Full time, Monday through Friday 8:00am-4:30pm

Telework

This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.

Virtual

This is not a virtual position.

Relocation/Recruitment Incentives

Not Authorized

Financial Disclosure Report

Not required

Bargaining Unit

Yes