assistant office manager

Assistant Office Manager Job Purpose: Supports company operations by maintaining office systems and processes. Job Duties: Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties. Maintains building services by identifying, selecting, and monitoring vendors. Accomplishes project results by communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction; updating media plans. Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and shipping. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by producing, reviewing, and analyzing special reports; summarizing information; identifying trends. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Contributes to team effort by accomplishing related results as needed. Using a range of office software, including email, spreadsheets and databases. Skills & Qualifications: Supply Management Informing Others Tracking Budget Expenses Delegation Staffing Managing Processes Supervision Developing Standards Promoting Process Improvement Inventory Control Reporting Skills Procurement Shipping Travel & Logistics Plan Fluent in Portuguese required. Systems Engineer Job Purpose: Design, develop, maintain the software, computer systems and networks. Job Duties: The system engineer has the main responsibility to ensure that the computer systems are working optimally and successfully. Make sure the compatibility of the hardware and software used by the company. Ensure the safety and security of the company systems. Update and upgrade the systems regularly or in a timely manner. Ensure network connections to the systems are up and functioning properly. Design computer systems according to the needs. Check system specifications. Perform functional analysis and test computer applications. Have excellent knowledge of different software languages and their network applications. Have very good knowledge of different operating systems and security devices. Be an excellent communicator with strong verbal and written skills. Be a good leader and team player for effective supervision and management. Manage, coordinate, and organize data properly. Gather a comprehensive view for designing and development and then design new concepts. Work within strict deadlines. Analytical, decision-making, and problem-solving skills. Work in high-pressure situations and meet deadlines perfectly. Have excellent leadership qualities to guide junior engineers. Provide appropriate training and instruction to lead junior engineers. Fluent in Portuguese required. Skills & Qualifications: Excellent knowledge of software languages and network applications. Good knowledge of operating systems and security devices. Excellent communication skills. Leadership ability for supervising and managing teams. Data management and organization skills. Design thinking and comprehensive view for development. Ability to work under strict deadlines. Analytical and problem‑solving skills. Capacity to work in high‑pressure environments. Experience in training and guiding junior engineers. Fluent in Portuguese required. #J-18808-Ljbffr