Sr Coordinator - Field

Administrative Assistant

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning 11,000 strong organization as we fuel the world and each other!

Summary

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

Essential Functions

• Perform complex administrative tasks requiring independent judgment and high skill level and considerable knowledge of administration processes.
• Good knowledge of supervisor/department/company business.
• Maintain calendars and schedules and coordinate meetings and conference calls.
• Meeting coordination, including scheduling, reservations and travel arrangements based on brief instructions.
• Assist in office management processes, including coordinating office moves, handling space allocation, purchasing office equipment and supplies, and serving as liaison with company Office Management personnel.
• Process invoices and prepare expense reports using defined code categories in compliance with company policy.
• Compose memos, reports and other correspondence from a brief outline, verbal instructions and determine the most appropriate format and best method of presentation.
• Regularly compiles data, prepares, and prints related reports.
• Open and route incoming mail.
• Respond to correspondence for the supervisor or attach files/data that will assist the supervisor in responding.
• Work with outside vendors.
• Handle special projects as required.
• Assist departmental management team and staff as needed.

Essential Job Requirements

• High school diploma or equivalent and 2+ years of experience in an administrative role.
• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, SharePoint, PowerPoint, and Outlook.
• Excellent written and verbal skills required.
• Must be able to interface effectively with all levels of internal and external personnel.
• Must be detail-oriented with good organizational skills.
• Ability to work in a fast-paced environment on multiple, concurrent assignments.
• Flexibility to work extended hours if required.
• Must be able to work effectively with a diverse workforce, set own priorities, and balance multiple jobs to meet deadlines.
• Must exercise initiative, discretion, good judgment and tact in handling job responsibilities and assignments.
• Experience within the gas and energy industry is desirable.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.