Accounts Receivable Deductions Coordinator

Job Description

Job Description

We are looking for an Accounts Receivable Deductions Coordinator to join our team in Watsonville, California in a contract capacity with the potential for a permanent role. This position is ideal for someone who can keep payment activity accurate, support timely collections, and maintain organized financial records with close attention to detail. The right candidate will help ensure incoming funds are properly applied, invoice information is validated, and account issues are addressed promptly to support smooth day-to-day operations.

Responsibilities:

• Review customer invoices and supporting documents to confirm billing accuracy before payment is applied.

• Record incoming payments in the accounting system and reconcile receipts against open balances.

• Investigate account differences, identify the source of discrepancies, and work with internal teams or customers to resolve them efficiently.

• Monitor outstanding receivables and follow up on overdue accounts to support consistent cash collection.

• Maintain complete and well-organized records of transactions, adjustments, and payment activity for audit readiness.

• Prepare routine reports on aging, payment status, and account trends for finance leadership.

• Communicate professionally with customers regarding billing questions, remittance details, and account updates.

• Previous experience in accounts receivable or a closely related accounting support role.
• Working knowledge of invoice verification, payment posting, and account reconciliation.
• Ability to identify and resolve discrepancies with strong accuracy and attention to detail.
• Comfortable using accounting software, spreadsheets, and standard office applications.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills for working with customers and internal departments.