Office Administrator - Westminster, Colorado

Office Administrator - Westminster, Colorado

Company: Translogic Corp.

The Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting.

Make an impact

Provide a high-level of customer service to employees, as well as to external guests and customers

Support the day-to-day operations of the P&O function and ensure employee records, HR processes, and compliance activities are handled accurately and efficiently

Ensure data accuracy and confidentiality of employee information

Prepare hire paperwork and employment documents

Schedule interviews and coordinate candidate communications

Track required training and certifications

Schedule meetings, training sessions, and HR events

Greet and direct guests and employees

Receive and distribute deliveries

Maintain and operate mail meter

Post outgoing mail

Facilitate office supply and maintenance requests

Manage meeting room set-up, including catering deliveries, clean up after meetings

Perform weekly and monthly employee/loaner badge audit

Run badge reports for our office locations

First Aid Kit Audit

Assist with catering for new hire lunches, meetings and department requests

Maintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restock

Maintain security by following procedures

Participate in planning and execution of evacuation procedures

Support employee events as needed

Assist P&O team with project work when needed

Act as backup for corporate Travel Manager; book employee, new hire and candidate travel as requested

Monitor and validate expense reports

Monitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies

Assist with immigration requests, visa assistance for recruiters and travel manager

Perform other duties, as assigned.

What you need to succeed

High School Diploma or equivalent

2+ years of customer service experience

Professional and friendly attitude

Use discretion and maintain confidentiality regarding sensitive data

Attention to detail and strong organizational skills

Willingness to help others when requested

Knowledge of MS Office Suite

Strong written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Multitasking and time-management skills, with ability to prioritize

Punctual with strong attendance history

Desirable, but not Essential: Hands-on experience with office equipment; printers, coffee brewers, etc.

Experience with Concur and SAP a plus

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset.

We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).

Equal Opportunity Employer Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law.

Swisslog's FMLA policy can be found at: Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at View email address on click.appcast.io

Our Vision: Lead Change for Better Care Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we're committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare.