Billing Clerk Admin

Job Title

PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor.

Essential Duties And Responsibilities

• Assign new job numbers as needed and create electronic/physical job folders

• Open new jobs in the company's accounting system; updating information when necessary

• Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files

• Cover front desk, answer phone calls

• Assist with preparing customer invoices as needed

• Update and send weekly/monthly customer reports

• Update and distribute weekly project reports to operations team

• Request fuel pins and fuel cards

• Order office supplies as needed (UG Building)

• Download and distribute potential bids; maintain bid folders with updates

• Other necessary and required duties

Education/Experience

• A high school diploma or GED equivalent is required.

• A minimum of two years of accounts receivable experience or equivalent training is preferred.

• General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred.

• Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications.

Skills, Physical Requirements And Working Conditions

• Ability to stay focused and work without close supervision.

• Works well in a team environment as well as independently.

• Ability to accurately enter data and perform mathematical calculations.

• Able to adjust priorities on short notice, manage interruptions and work well under pressure.

• Ability to timely meet deadlines; coordinate workloads with Supervisor.

• Effective communication, organizational and problem-solving skills.

• Complies with and maintains company confidentiality practices and policies.

• Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.

• Mental alertness is necessary to ensure accurate and thorough completion of work activities.

• Ability to interpret and disseminate complex information appropriate and effectively.

• Ability to learn and become proficient with multiple billing platforms

• Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other office equipment.

• Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.

• Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

Doty Bros Construction offers a very competitive pay and benefits package including medical, dental, vision, and 401k.

Doty Bros Construction is an Equal Opportunity Employer.