Program Coordinator

About the Job Purpose of Position: This position is responsible for planning and delivering training, technical assistance, and engagement activities to a variety of transportation stakeholder groups; building and fostering relationships with partnering organizations; serving as a liaison and representative for CTS in activities that enhance program visibility and strengthen relationships with the community; assisting in the development and management of project scope, schedule, budgets, and deliverables; and designing and implementing systems and processes to enhance personal, team, Center, and University performance. This position manages multiple projects at any given time, interacts with a wide variety of stakeholders and funders, and performs a number of functions within the group. This position is eligible for remote work profiles 1, 2, 3, and 4, although the successful candidate will be required to travel within the Twin Cities metro area and greater Minnesota to participate and provide on‑site assistance at a variety of in‑person meetings, workshops, and events. Responsibilities Proactively identify and appropriately resolve and/or escape issues that arise during the delivery of project and program tasks. Solve problems while considering various stakeholders’ and participant needs to offer solutions in a timely manner. Serve as project manager for the delivery of program activities, including managing the work of students, staff administrative assistants, and/or other partners. Assist the program director with developing and monitoring project scopes, schedules, deliverables, and budgets and with activity monitoring and evaluation. Work collaboratively with the communications team to identify content and review materials for CTS publications, websites, social media, and other communications products based on project or program scope. The percentage of time devoted to each essential function will fluctuate over time. The Center’s activities will vary according to the contract deliverables required at any given time; staff responsibilities will be adjusted to meet the Center’s needs. Relationships Reports to LTAP Director or Program Manager. 55% Training and Event Delivery. Perform project management and coordination for training and event activities such as workshops, conferences, webinars, and online training modules. Provide training and event delivery expertise by managing logistics and arrangements for in‑person, hybrid, and virtual workshops and events; overseeing venue selection and negotiation; coordinating with sponsors and exhibitors; providing on‑site support and resolving issues; and evaluating and reporting on the outcomes at the conclusion. Work with communications team to develop and distribute marketing materials that promote attendance. Utilize a broad understanding of the transportation arena, both internal and external to the University, to help design and develop content. Build and strengthen relationships with presenters and participants; serve as a program representative and strategic resource/liaison from the University to the transportation community. 35% Technical Assistance and Training Program Support. Perform project management and coordination for the Center’s technical assistance and training programs for public agencies. Provide coordination that supports planning, advisory, and/or steering committees. Manage development and distribution of meeting materials, including agendas and notes. Coordinate follow‑up of action items. Maintain committee rosters and facilitate communication and correspondence. Manage the Road Scholar initiative, including managing the student database and providing customer service to students in the program. Coordinate efforts of technical experts and University staff to develop and deliver training and other technical assistance products (handbooks, and online resources). Acquire the appropriate level of knowledge and a broad understanding of the transportation arena to assess training and technical assistance needs and recommend program activities. 10% Center‑wide Programs and Services. Contribute as a team member in the administration of CTS programs. Assist in the design and implementation Center‑wide initiatives and special projects as needed. Qualifications Required Qualifications: BA/BS with at least two years of experience or a combination of related education and work experience to equal six years. Professional experience that is related to the Center’s research, education, and outreach activities, such as: coordinating events and training activities, providing staff support to stakeholder groups or committees, facilitating meetings, developing and monitoring budgets, and working with multiple teams. Preferred Qualifications: Achieving and Getting Results: customer-focused; utilizes effective oral and written communication skills; demonstrates ability to deal with unanticipated problems and opportunities; curious, dependable, detail-oriented, and quality conscious. Building and Maintaining Relationships: able to work with multiple bosses in a complex, high‑energy environment; appreciates and respects different points of view. Managing Self: functions effectively within ever‑changing environments; effectively manages time, resources, organizational tools and systems, and stress level; demonstrates resilience, persistence, and adaptability. Leading: proactively takes initiative to identify and appropriately resolve and/or escape issues or problems; appropriately utilizes, influences, and manages resources to accomplish work. About the Department The Center for Transportation Studies (CTS) is a unique University of Minnesota center that conducts transportation research, education, and outreach programs in a broad number of areas. The Center currently operates with a total annual budget of over $22 million, and works with over 25 academic departments throughout the University. CTS consists of approximately 25 professional staff and 15–20 students who deliver the Center’s multiple programs. The Center is funded primarily through sponsored funds from local and national sources, and maintaining long‑term funding stability requires strong relationships with various funders and other transportation stakeholders. Pay and Benefits Pay Range: $31.25/hr–$34.62/hr; depending on education/qualifications/experience. Time Appointment: 100% Time Appointment. Work Profile: This position has the potential to be designated as Work Profiles 1–4: Profile 1: Office‑Based. The employee is expected to work primarily on‑site in the office. Profile 2: Regularly Remote. The employee is expected to work in the office at least 3 days per week, typically working 1–2 days remotely. Profile 3: Mostly Remote. The employee is expected to work in the office 1–2 days per week and work remotely at least 3 days per week. Profile 4: Fully Remote. Typically spends 4 or fewer days per month working in the office on average. Position Type: Civil‑Service & Non‑Faculty Labor Represented Staff. Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University Offers a Comprehensive Benefits Package That Includes: Competitive wages, paid holidays, and generous time off. Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program. Low‑cost medical, dental, and pharmacy plans. Healthcare and dependent care flexible spending accounts. University HSA contributions. Disability and employer‑paid life insurance. Employee wellbeing program. Excellent retirement plans with employer contribution. Public Service Loan Forgiveness (PSLF) opportunity. Financial counseling services. Employee Assistance Program with eight sessions of counseling at no cost. Employee Transit Pass with free or reduced rates in the Twin Cities metro area. While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience. How to Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. Required Documents Resume References Cover Letter Other Posting is open until filled. Please submit a cover letter and resume; we will begin reviewing resumes on June 22 2026. To request an accommodation during the application process, please e‑mail View email address on click.appcast.io or call (612) 624‑8647. Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. This position is not eligible for H‑1B or green card sponsorship. About University Of Minnesota The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world‑renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022‑2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work‑life flexibility. #J-18808-Ljbffr