Accounting Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist
Employment Status: Exempt

Position Summary

The Accounts Payable Specialist is responsible for accurately processing and maintaining accounts payable records using ComputerEase. This role supports financial operations by ensuring timely invoice entry, vendor communication, and collaboration with internal teams.

Key Responsibilities

• Enter and process subcontractor billings, supplier invoices, and overhead expenses
• Review, reconcile, and adjust billing discrepancies; communicate directly with subcontractors and vendors
• Respond promptly to vendor inquiries and resolve issues efficiently
• Collaborate with Project Managers to address billing-related questions
• Generate accounts payable reports and maintain organized financial records
• Prepare account analyses to support project meetings and financial reviews
• Assist with monthly closing processes
• Process monthly vehicle expenses and employee expense reports
• Close out project accounts upon receipt of final payment
• Provide backup support for phones, mail, and general Finance Department duties
• Perform additional tasks as assigned by Finance Management

Qualifications

• Associate degree in Accounting or equivalent work experience required
• Strong basic math and reconciliation skills
• Proficiency in Microsoft Office, email, and internet applications (ComputerEase experience preferred)
• Excellent customer service and professional communication skills
• Strong organizational and time management abilities
• Ability to work independently with minimal supervision

Success Factors

• Reliable attendance and adherence to company policies and procedures
• Proactive approach to taking on additional responsibilities
• Effective time management with a focus on efficiency and cost awareness
• Continuous learning mindset with the ability to apply new skills
• Sound judgment and timely decision-making while keeping stakeholders informed
• Strong problem-solving skills with the ability to analyze and resolve issues
• Ability to prioritize tasks and meet deadlines consistently
• Clear and professional verbal and written communication
• Commitment to accuracy, quality, and achieving established goals

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