Advertising Billing Coordinator (Full Time) (36323)

Job Description SummaryThe Advertising Billing Coordinator will manage incoming invoices and maintain the advertising checkbook. This entry-level role ensures accurate financial record-keeping and supports the marketing department's financial operations.Essential Duties and Responsibilities (other duties may be assigned)Review and verify incoming invoices for accuracy and proper authorizationEnter and track invoices in the accounting systemIdentify proper allocations and GL codes for invoicesMaintain and reconcile the marketing checkbook, ensuring timely paymentsAssist with month-end closing and financial reportingCommunicate with vendors regarding billing issues and discrepanciesProvide support to the marketing team with budget tracking and expense reportsEnsure compliance with company financial policies and proceduresAssist during onsite or off-site marketing events. Must comply with all applicable ACCRS, ACCC and ACPS internal controls, standard operating procedures and Tribal regulations. Supervisory ResponsibilitiesNoneAccess to Sensitive Areas and Information As per the ACGC Access MatrixSignatory AbilityNoneEducation and/or ExperienceAssociate or bachelor’s degree in accounting, Finance, or related field (preferred)Must have experience in accounting, billing. Administrative roles a plus.Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, OutlookExcellent written and verbal communication skillsAbility to communicate effectively in EnglishWorking Conditions/Physical DemandsTo perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/workstation for the duration of the shift. Must be able to work in a smoke-filled environment. Typically, the individual will be housed in an office environment. The noise level in the work environment is usually moderate but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.