Executive Operations & Marketing Coordinator

Our client, a US Fortune 250 company and a global Medical technology corporation serving customers in Clinical Labs, Health care research & Pharmaceutical industry, seeks an accomplished Executive Operations & Marketing Coordinator. Job Title Executive Operations & Marketing Coordinator Location Franklin Lakes, NJ 07417 Duration 6+ months Must-Have Requirements 1–3 years of experience in executive assistant, administrative support, marketing coordination, or operations support roles Strong organizational and prioritization skills High proficiency with Microsoft Outlook, Teams, PowerPoint, and SharePoint Ability to work effectively in collaborative digital environments Experience creating concise, executive-level communications and summaries Job Description The Central Marketing Support Coordinator provides centralized operational and coordination support to four senior leaders within the Central Marketing Organization, including the VP of Digital Experience Management, VP of Global Brand Strategy, VP of Global Pricing, and VP of Launch Excellence and Insights. This position combines executive support, marketing coordination, and AI-enabled content preparation to improve the speed, quality, consistency, and effectiveness of Central Marketing operations. The ideal candidate will have experience utilizing AI-powered tools to draft, summarize, organize, and streamline information while adhering to ethical and compliant AI practices. Responsibilities Manage calendars and coordinate scheduling for Central Marketing VPs Organize meetings, prepare agendas, and ensure materials are distributed on time Support executive-level priorities in a fast-paced, global environment Utilize approved AI tools to draft summaries, communications, and business documents Develop and maintain reusable prompts that improve consistency and efficiency Leverage AI tools to identify patterns, risks, opportunities, and workflow improvements Automate recurring tasks and deliverables where appropriate Maintain organized folder structures, templates, and version control within Microsoft Teams and SharePoint Build and manage a library of AI prompts, templates, and outputs Ensure information is accessible, accurate, and consistently maintained Coordinate cross-functional initiatives and ensure stakeholder alignment Track action items through completion and elevate risks when necessary Support marketing and operational initiatives with a focus on quality, speed, and consistency Assist with preparation of executive-ready communications, summaries, and presentation materials Minimum Qualifications Bachelor’s degree in Business, Marketing, Communications, or a related field preferred; equivalent experience may be considered 1–3 years of relevant experience in executive support, administrative support, marketing coordination, or operations support Strong organizational and multitasking abilities Excellent written communication and documentation skills Proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, and SharePoint Ability to collaborate effectively across digital work environments Additional Qualifications Experience utilizing AI-powered tools for drafting, summarizing, organizing, and streamlining information Ability to maintain structured documentation, templates, and version control processes Strong attention to detail and follow-through Ability to support multiple senior leaders and priorities simultaneously Preferred Qualifications Experience supporting senior leaders Experience working within a global, matrixed organization Exposure to marketing, digital, or commercial business environments Familiarity with AI tools for content drafting, summarization, and organization Ability to apply AI tools responsibly to improve business outcomes Equal Employment Opportunity Statement Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws. #J-18808-Ljbffr Amerit Consulting