Executive Assistant - 409214

Job Description

Client Overview

A confidential, values-driven private investment firm focused on long-term investments and partnering with exceptional founders and business leaders. The organization places a strong emphasis on integrity, humility, relationships, and building enduring businesses. Our client is seeking an Executive Assistant to support an executive of the organization in a high-trust, high-visibility role.\n
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Salary/Hourly Rate

$90k - $120k\n
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Position Overview

The Executive Assistant will provide comprehensive executive support across both professional and personal responsibilities, including complex calendar management, inbox and email prioritisation, travel, family scheduling, and personal logistics.\n
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\nThe ideal candidate is highly organised, proactive, tech-savvy, and comfortable anticipating needs and managing competing priorities with discretion. This person will serve as a trusted extension of the Co-Founder, helping create structure, prioritise commitments, and keep day-to-day responsibilities running smoothly.\n
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Responsibilities Of The Executive Assistant

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• Manage a complex and fast-moving professional and personal calendar, proactively identifying conflicts and prioritising competing requests.
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• Manage and triage inbox, identifying priorities, tracking follow-ups, and ensuring important items are addressed.
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• Serve as a trusted gatekeeper and first point of contact for internal and external communications.
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• Coordinate meetings, including scheduling, logistics, materials, video conferencing, and follow-up.
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• Arrange domestic and international business and personal travel, including flights, hotels, transportation, and detailed itineraries.
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• Prepare and submit expense reports accurately and timely.
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• Coordinate with the family of the executive spouse and family on personal scheduling, family commitments, and logistics.
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• Manage personal appointments, reservations, gifting, errands, and other personal projects.
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• Coordinate household-related logistics, vendors, deliveries, and occasional family events.
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• Support family travel and vacation planning from start to finish.
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• Draft and proofread correspondence on behalf of the executive.
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• Maintain contact records and assist with keeping CRM information current.
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• Help prepare briefing materials, talking points, and information ahead of important meetings and commitments.
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• Track action items and follow-ups to ensure commitments are completed.
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• Identify opportunities to improve administrative systems, processes, and efficiency.
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• Leverage technology, automation, and AI tools where appropriate to streamline workflows.
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• Partner with the broader administrative team on events, visitors, vendors, and other firm initiatives.
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• Provide occasional after-hours support when necessary for travel or schedule changes.

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Required Experience/Skills For The Executive Assistant

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• 10–12+ years of experience supporting senior executives, founders, C-suite leaders, or other high-level professionals.
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• Previous experience in a true Executive Assistant and/or Personal Assistant capacity.
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• Demonstrated experience managing both professional and personal responsibilities for a senior executive.
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• Ability to anticipate needs, think ahead, and proactively solve problems.
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• Strong written and verbal communication skills.

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Preferred Experience/Skills For The Executive Assistant

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• Experience supporting an executive, entrepreneur, private equity professional, investor, or senior executive in a professional services environment.
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• Experience providing significant personal and family support.
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• Experience coordinating directly with a spouse or family members.
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• Experience using AI, automation, and technology to improve efficiency.

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Education Requirements

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• Bachelor’s degree preferred; equivalent professional experience will be considered.

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Benefits

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• Competitive benefits package. Additional details available upon request.

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