Program Support Assistant

Job Description

Job Description

Job Title: Program Support Assistant
Location: Manhattan, KS (Onsite)
Work Authorization: US Citizen

Job Summary
We are seeking a highly organized and detail-oriented Program Support Assistant. The
selected candidate will provide administrative and program support to multiple research
units, ensuring efficient office operations and supporting scientific and management
staff.

Key Responsibilities
 Answer and direct telephone calls and greet visitors professionally.
 Schedule appointments, meetings, and maintain executive calendars.
 Coordinate meetings and prepare meeting materials.
 Prepare, edit, and distribute correspondence, reports, memos, emails, and other documents.
 Create, organize, and maintain electronic and paper filing systems.
 Process invoices and assist with bookkeeping and administrative accounting activities.
 Manage incoming and outgoing mail and office communications.
 Support event planning and administrative coordination.
 Assist management with routine office operations and special projects.
 Maintain accurate records while ensuring confidentiality and compliance with federal procedures.

Required Qualifications
 Excellent organizational and time management skills.
 Strong written and verbal communication skills.
 Professional writing skills with strong grammar and attention to detail.
 Ability to work independently and make sound decisions.
 Strong collaboration and interpersonal skills.
 Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
 Basic accounting, bookkeeping, invoicing, and mathematical aptitude.
 Ability to quickly learn new software applications.
 Experience providing administrative or executive support in a professional office environment.

Preferred Qualifications
 Experience supporting Federal Government programs or contracts.
 Experience working in research, higher education, or scientific organizations.
 Associate's or Bachelor's degree in Business Administration or a related field