Assistant Project Manager

Job Description


Job Overview:


Support and consistently reinforce Coastal's Core Values, acts as a resource for the Project Manager in running the day-to- day project management operations on the job.


Essential Duties / Responsibilities:
• Assists in fostering and enhancing owner, architect, subcontractor and vendor relations. • Ensures strict adherence to ethics and compliance requirements throughout the company. • Supports and drives utilization of Coastal's initiatives and technology systems. • Conducts periodic inspection of construction sites. • Assists the Project Manager in administering financial aspects of the Owner's contract, subcontracts, and purchase orders. Construction: • Assists the Project Manager in ensuring that all subcontracts and proper Certificates of Insurance and Bonds are on file prior to commencement of work by any subcontractor. • Assists in tracking the expiration date of each insurance policy for the subcontractors working on site. • Understands Coastal's Contract and Subcontract Agreements. • Assists in the document control process for all addenda, ASI's and drawing revisions. • Distributes revised plans and specifications to the General Superintendent, field, and all subcontractors as directed by the Project Manager or Senior Project Manager. • Assists in preparing minutes for meetings associated with the project owner's and subcontractors' meetings. • Utilizes Project Management System to: - Log-in and track Contracts & Purchase Orders. - Log-in, track and review shop drawings and submittals. - Log-in and receive Insurance Certificates. - Create and update Vendor and Subcontractor Contact Log. - Submit, track response and issue Requests for Information. • Assists Project Manager with the preparation of the pay application process and follows up to ensure timely receipt of payments to maintain a cash positive project. • Responsible for submitting for building permits, following up with any issues related to this. • Tracks all plan revisions, and their submissions to municipalities. • Assists in following up on contracts, insurance certificates, insurance discrepancies and contract modifications with Coastal's Risk Management Department. • Assists in addressing Subcontractor issues. • Assists with Project Schedule Narratives. • Takes monthly videos/pictures and distributes to Executive Vice President of Operations for monthly management meetings. • Sets up coordination meetings with subcontractors. • Writes up descriptions for Purchase Orders and Subcontract Requests. • Assists Project Manager with any additional duties. Close-out: • Assists in delivering all necessary manuals to the owner, consolidates project documentation and files. • Assists in obtaining, assembling, distributing and filing all as-built drawings, warranties, certificates of occupancy, and final lien releases for the project. • Assists in obtaining the release of any bonds posted during construction by Coastal or any subcontractor. • Turns over to the owner all required Close-out Documents as requested by the Senior Project Manager or Project Manager. • Assists in managing subcontractor closeout, transfer of utilities, owner training, and punch list process.


Education / Experience:

• Bachelor's degree in Construction Management, Engineering, Architecture or related field. • 5+ years of experience in the construction industry. • 1+ year's experience in estimating. • 2+ years in the role of Project Engineer.

Knowledge / Skills Required:
• Good written and verbal communication skills in English. • Proficiency with: - Microsoft Office suite - Bluebeam - pVault • Minimum knowledge of construction cost, scheduling, estimating, purchasing and engineering principles and techniques, as well as accounting principles. • Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule. • Good understanding of LEED Principals. • Good interpersonal skills. • Possess Good client management and goodwill building ability. • Effective time management and logical decision-making ability. • Excellent organizational skills and attention to detail. • Ability to constantly multi-task and handle competing priorities between Coastal's business needs, organizational issues, and sound customer relations. • A strong sense of urgency and initiative. Able to quickly study and react to complex issues. • Excellent problem-solving skills and the ability to confidently and decisively take action.