Office Administrator

Job Title Office Administrative Assistant Job Description United Water Restoration Group is a leading, full-service restoration company recognized for delivering exceptional restoration and reconstruction services to clients impacted by water, fire, storm, or other disasters. With a strong presence in the industry, we are committed to excellence and dedicated to restoring properties to their pre-loss condition with the highest standards of quality and care. We're seeking a dedicated and dynamic Office Administrative Assistant to become an integral part of our team. This position will be supporting the daily operations of our fast-growing office in Omaha, NE. In this role, you will play a key part in ensuring the smooth and efficient management of office activities. You will collaborate closely with regional managers, providing essential support to maintain a productive and positive work environment. Your responsibilities will include effective communication with customers and technicians, scheduling, dispatching, proper documentation, and managing collections within the office. If you are a highly motivated professional with a talent for managing people and processes, and you thrive in a fast-paced, technology-driven environment, we would love to connect with you! Key Responsibilities - Coordinate office activities and operations to ensure efficiency and adherence to company policies. - Capture and manage customer information. - Assist regional managers with job activity input into PSA. - Maintain office supply inventory and place orders as needed. - Support management in developing and refining systems and procedures. - Oversee online reviews and assist with marketing tasks. - Ensure the office is adequately staffed, equipped, and supplied to maintain production capacity. - Collaborate with the accounts receivable team to manage local collections. - Prepare business correspondence and manage scheduling. - Conduct follow-up calls with customers. - Handle invoicing and money collection. - Process and type inventories accurately. - Prepare invoices with precision and maintain documentation. - Perform data entry using company-approved software. - Administer human resource functions and produce timely reports. - Schedule service vehicles and technicians. Qualifications - High school diploma. - 4-5 years of experience as an office administrator. - Strong organizational, communication, and time-management skills. - Proven ability to excel in a fast-paced environment. - Positive, high-energy attitude with a resourceful and creative approach to problem-solving. - Familiarity with office equipment (e.g., printers, fax machines, projectors). - Proficiency in Microsoft Office, especially Excel and PowerPoint. Benefits - Competitive Salary - 401K w/ Matching - Health, Dental & Vision Plans - Paid Vacation & Holidays - Paid Training - Personal Development Opportunities - Career progression - And more!