Legislative Administrative Assistant

Job TitleJob Description Required Education and Experience: A Bachelor's degree, OR Four (4) years of experience in technical clerical, administrative, secretarial, or general office work, OR An equivalent combination of education and relevant experience. Preferred Education: A Bachelor's degree (or ongoing studies) in Political Science, Public Administration, Communications, Business, or a related field.Requirements Proficiency in utilizing data systems (Microsoft Excel and 365) to maintain complex, confidential tracking spreadsheets is essential. Strong command of professional office administration, business English, and telephone etiquette. Strong organizational skills to manage high-volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines. Able to read and synthesize dense statutory language to identify impacts on OHCA, draft clear briefing materials for leadership, and maintain strict confidentiality. Highly action-oriented, showing a readiness to take swift action on fast-moving legislative changes and urgent Capitol inquiries during session. Exceptional capability in Communicating Effectively is required to deliver clear, professional communication across multiple modes, ranging from high-volume telephone intake to drafting concise written briefings.Preferred Qualifications Experience working in a fast-paced office environment, professional message intake, and scheduling. Demonstrated ability or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies. A general interest in public policy, state government operations, or healthcare administration. A foundational understanding of the Oklahoma legislative process is highly preferred.Overview: The incumbent serves as the administrative assistant to the OHCA Legislative Liaison. This position primarily manages the legislative office's daily clerical and communication workflow. This role involves managing phone communications (taking detailed messages, routing inquiries, and returning calls to legislative offices and stakeholders) and supporting agency bill tracking (reading a high volume of introduced bills, organizing files, and routing key items to internal subject matter experts to determine their impact on OHCA).Key Responsibilities Monitor & Read Bills: Read and review a high volume of introduced bills and amendments daily to identify items impacting OHCA. Update Tracking Spreadsheets: Maintain and update complex legislative tracking spreadsheets and databases daily to ensure real-time status updates on all active bills. Manage Phone Intake: Serve as the primary contact for the legislative office; take detailed messages, route inquiries, and return calls to legislative staff and stakeholders. Prepare Daily Briefings: Draft clear, concise bill summaries, status reports, and briefing materials to keep the Legislative Liaison and agency leadership informed of moving legislation. Route Legislation: Coordinate with internal departments by routing identified bills to subject matter experts and general counsel for impact feedback. Coordinate Schedules: Manage the daily calendar, meeting logistics, and appointments for the Legislative Liaison, including coordinating with Capitol-based staff. Support Fiscal Impacts: Assist in compiling and organizing departmental feedback to ensure the timely completion of legislative fiscal impact statements. Organize Records: Maintain organized, confidential physical and electronic files of tracked bills, committee notes, and legislative correspondence. Other duties as assigned.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**