Accounts Payable Manager

Description

Company Description

The Vertex Companies, LLC (VERTEX) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

Job Description

The Accounts Payable Manager is responsible for leading the accounts payable function and ensuring the accurate, timely, and compliant processing of vendor invoices, employee expense reimbursements, and payment activities. This role oversees day-to-day operations, manages vendor relationships, strengthens internal controls, supports month-end close activities, and drives process improvements to improve efficiency, accuracy, and visibility across the payment cycle.

Core Responsibilities

Work Product Creation, Project Management, Coordination with Team Members

• Lead and manage the accounts payable team, including daily workflow, workload prioritization, training, performance feedback, and professional development.
• Oversee the end-to-end accounts payable process, including invoice intake, coding, approvals, payment processing, expense reimbursements, and vendor statement reconciliations.
• Ensure invoices and payments are processed accurately, timely, and in accordance with company policies, approval requirements, contractual terms, and applicable regulations.
• Review and approve payment runs, wire transfers, ACH payments, checks, and other disbursements, ensuring appropriate documentation and authorization.
• Maintain accurate vendor master data, including tax documentation, banking information, payment terms, and required compliance records.
• Serve as the primary escalation point for vendor inquiries, payment discrepancies, invoice disputes, and internal stakeholder questions.
• Support month-end and year-end close activities, including accruals, reconciliations, reporting, and coordination with accounting and finance teams.
• Develop, document, and enforce accounts payable policies, procedures, and internal controls to safeguard company assets and reduce risk.
• Partner with procurement, operations, project teams, and finance leadership to streamline processes and ensure timely resolution of issues.
• Identify and implement process improvements, automation opportunities, and system enhancements to increase efficiency, accuracy, and scalability.
• Prepare accounts payable reports and metrics, including aging, cash requirements, payment status, vendor trends, and team productivity.
• Support internal and external audit requests by providing accurate documentation, reconciliations, and explanations as needed.

Operations

• Be aware of and perform own tasks in a manner that supports the organization’s vision and defined business objectives
• Conduct self and prioritize tasks to work toward achievement of defined profit objectives of assigned projects
• Cooperate in construction of strong cross-functional teams (support staff assignments of self) to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results
• Complete daily tasks consistent with contract requirements and proactively alert assigned manager to any potential challenges or issues
• Ensure compliance of operations with all local, state and Federal (and International, if applicable) regulations, as well as compliance with company policy
• Ensure consistent high quality on deliverables for all individual work product
• Other duties as assigned

Qualifications & Competencies

• Requires a Bachelor's degree in Accounting, Finance, or Business Administration, and 8 years of related experience, a Master's degree and 6 years of related experience, or 11 years of related experience and no degree, and 4+ years of people management experience.
• Progressive accounts payable or accounting experience, including prior supervisory or management responsibility.
• Strong knowledge of accounts payable processes, general accounting principles, internal controls, and month-end close procedures.
• Experience with ERP systems and accounts payable automation tools; proficiency with Microsoft Excel and Microsoft Office applications.
• Demonstrated ability to manage high-volume invoice processing, payment runs, vendor relationships, and cross-functional priorities.
• Knowledge of tax reporting requirements, including W-9 collection and 1099 reporting, preferred.
• Experience supporting audits, process improvement initiatives, and system implementations or upgrades preferred.
• Proven track record of independent work product production, communication, and coordination with clients and assigned Supervisor
• Demonstrated knowledge of technical areas

Knowledge & Skills

• Strong leadership, coaching, and team management skills.
• Excellent attention to detail, accuracy, and organizational discipline.
• Strong analytical, problem-solving, and decision-making abilities.
• Effective communication skills with the ability to work professionally with vendors, employees, and leadership.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• High level of integrity, confidentiality, and accountability.
• Continuous improvement mindset with the ability to identify inefficiencies and implement practical solutions.

Additional Information

At VERTEX, we invest in top talent with a highly competitive total compensation package designed to reward performance and support long-term success. Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family.

 
We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life.

 
Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).

 
At The Vertex Companies, our salary ranges are intentionally designed to support meaningful career growth over time. These ranges allow employees to develop, expand their impact, and increase their earnings as they progress within their job level. A new hire’s starting compensation is determined by their experience, geographical location, scope of the role at the time of hire and Company affordability. Our ranges are structured to reward growth and performance, ensuring there is room for advancement and long-term opportunity.

 
The pay range for this role is:
$86,000.00 - $235,000.00 USD annually (Geographical Tier A - Sample Locations: Irvine CA, Middlesex NJ, Tacoma WA, Boston, Alexandria)

 
At VERTEX, growth never stops. Our signature “Lifetime of Learning” program offers tuition reimbursement and personalized support for employees pursuing advanced education—helping you sharpen your skills and accelerate your career.

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.