Board Liaison

Board Liaison

Schedule:This is a part-time position, 24 hours per week (Tuesday through Thursday), with the possibility of additional hours for special events, fundraisers, or board meetings.

San Francisco Campus for Jewish Living:

Founded in 1871 as the Hebrew Home for Aged and Disabled and previously referred to as the "Jewish Home", the San Francisco Campus for Jewish Living (SFCJL) has a long and storied history of providing high-quality care to the community's most vulnerable older adults. Guided by the values and principles of the Jewish tradition, our mission is to enrich the lives of older adults from all faiths and backgrounds.

Situated in the city's Excelsior neighborhood on a state-of-the-art, nine-acre campus, SFCJL includes the 191-unit Frank Residences assisted living and memory care (open since 2020), and the 375-bed Jewish Home and Rehabilitation Center (JHRC), which has the distinction of being the largest, private, nonprofit distinct-part skilled nursing facility in the state of California. Additionally, our campus includes a 12 bed, short-term acute psychiatric unit, unique for its specialization in mental healthcare for older adults. All combined, SFCJL serves a vibrant and diverse population of more than 2,500 patients and residents annually.

Position Overview:

Reporting directly to the Executive Assistant to the CEO, the Board Liaison plays a pivotal role in supporting the governance functions of the organization by serving as the primary point of contact between the Board of Trustees and the executive leadership team. This role ensures smooth communication, facilitates board operations, and upholds compliance with governance policies. The ideal candidate is highly organized, diplomatic, and discreet, with a deep understanding of non-profit governance and the ability to work with senior leaders and trustees with professionalism and tact.

The organization has two boards of trustees, one governing the San Francisco Campus for Jewish Living and the other leading the Jewish Home and Senior Living Foundation, a charitable foundation created to promote and support the mission and activities associated with the San Francisco Campus for Jewish Living. The two boards collaborate with the CEO in overseeing the non-profit organization.

Key Responsibilities:

Board Administration & Communication

• Serve as the central coordinator for all Board and committee meetings, including scheduling, agenda development, and material preparation.
• Maintain regular and clear communication with Board members on behalf of the CEO and executive team.
• Prepare and distribute meeting packets, minutes, resolutions, and follow-up documentation in a timely manner.
• Ensure all Board actions and decisions are accurately documented and archived.
• Maintain up-to-date email distribution lists in Outlook for boards and committees.
• Act as primary liaison between staff and the boards, ensuring critical staff are current on board resolutions and officer roles.

Governance Support

• Monitor Board terms, roles, and responsibilities, ensuring compliance with bylaws and governance policies.
• Assist with onboarding and orientation of new Board members.
• Support Board committees by coordinating meetings, taking minutes, maintaining rosters, and managing deliverables.
• Track Board compliance requirements, including conflict of interest disclosures, confidentiality agreements, and training.

Relationship Management

• Cultivate strong working relationships with Board members, facilitating effective and respectful engagement.
• Anticipate Board needs and proactively support members in fulfilling their roles.
• Handle sensitive information with discretion and maintain a high level of confidentiality.

Special Projects & Events

• Assist with planning and execution of Board retreats, and other donor or leadership events as appropriate.
• Provide logistical and administrative support for strategic initiatives involving the Board.
• Assist the Executive Assistant to the CEO with administrative tasks and projects.
• Provide administrative support to Executive Leadership as needed.
• Provide PTO coverage for Executive Assistant to the CEO.

Minimum Qualifications:

• Bachelor's degree strongly preferred.
• Minimum 3-5 years of experience in executive administration, governance support, or a related role within a nonprofit or mission-driven organization.
• Strong understanding of nonprofit governance, Board operations, and compliance practices.
• Excellent organizational, communication, and interpersonal skills.
• Exceptional attention to detail, time management, and follow-through.
• Demonstrated excellence in written communication, with the ability to convey complex information clearly and concisely. Must possess a strong command of English grammar, spelling, and punctuation.
• Proficiency with Microsoft Office, Zoom, and board management platforms (e.g., BoardEffect, OnBoard, Diligent). Salesforce or other CRM experience preferred.
• Ability to work evenings or weekends as required for Board meetings and events.

Core Competencies:

• Professionalism and discretion
• Critical thinking and initiative
• Ability to manage up and across
• Commitment to the mission and values of the organization
• Understanding of Jewish values and traditions, preferred

Pay Range: 90K - 115K