Admin/Finance/Payroll Assistant

Finance Administrator

The Finance Administrator is responsible for supporting the Finance Manager and Administrative Manager through financial administration, payroll support, accounts payable and receivable functions, recordkeeping, and general office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality. The ideal candidate will have experience supporting payroll processes, financial reporting, and office operations in a fast-paced environment.

Essential Duties and Responsibilities: Financial, Payroll & Administrative Support

• Assist the Finance Manager with day-to-day financial, payroll, and administrative tasks.
• Perform Accounts Receivable (AR) and Accounts Payable (AP) data entry.
• Prepare invoices, process deposits, and maintain financial records.
• Process and review employee payroll data, including hours worked, attendance records, deductions, and payroll adjustments.
• Reconcile payroll hours with timeclock records and investigate discrepancies.
• Assist with payroll preparation and ensure payroll information is accurate and submitted on time.
• Maintain employee payroll records and ensure compliance with company policies and applicable labor laws.
• Support year-end payroll reporting and documentation as needed.
• Maintain accurate records and ensure documentation is organized and accessible.
• Prepare outgoing correspondence, mail, and emails.
• Make copies of correspondence and other printed materials as needed.
• Order office supplies and coordinate equipment maintenance and service requests.
• Organize and maintain filing systems and company records.
• Provide administrative support to the Administrative Manager as needed.

Required Skills & Qualifications

• Strong working knowledge of QuickBooks.
• Experience with payroll processing and payroll systems preferred.
• Proficient in Microsoft Excel, Word, and Office applications.
• Strong understanding of payroll practices, timekeeping systems, and employee record management.
• Strong interpersonal and communication skills.
• Excellent phone etiquette and customer service skills.
• Ability to follow directions, prioritize tasks, and meet deadlines.
• Strong organizational skills with attention to detail.
• Ability to handle confidential payroll and employee information professionally.

Experience Requirements

• Minimum of 3+ years of administrative, finance, accounting, payroll, or related experience preferred.