Administrative Field Coordinator

:

Summary:

The Area Field Coordinator is responsible for performing and overseeing a wide range of administrative activities. Position may be based out of our Liberal Kansas or Overland Park Kansas location depending on qualifications and residence.

Essential Duties and Responsibilities :

• Duties may include, but are not limited to, duties surrounding Administrative Support:
• Preparation of the annual Operations & Maintenance budget.
• Perform monthly cost control analysis and forecasting.
• Assist with the preparation/monitoring of O&M & Capital projects.
• Complete financial project documentation.
• Input employee timesheets into the time reporting system.
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
• Generate a monthly purchase card statement for all bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
• Review, code and submit invoices into the SAP Accounts Payable system.
• Work directly with vendors/contractors to resolve billing discrepancies.
• Assist with contracts for service and associated reporting, as needed.
• Various administrative support duties including training on computer applications, and special requests for information or reporting.

Required Education :

• High school diploma or equivalent.
• 0-2 years of relevant work experience.

Preferred: Bachelor's degree in business administration, Accounting, or additional equivalent related experience

Required Skills :

• Advanced oral and written communication skills.
• Proficient in Microsoft software.
• Exceptional interpersonal skills and ability to work closely with all levels of organization.
• Must be able to multi-task and prioritize competing deadlines.

Working conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment.
• Ability to perform multiple tasks with minimal supervision.
• Ability to work overtime on short notice.
• Some travel and overnight stays will be required.