HR Specialist

Job Description

Job Description

Description:

Job Summary:

The HR Specialist plays a key support role within the Human Resources department, providing day-to-day HR services across Residential Care Facilities for the Elderly (RCFEs). Reporting to the Director of Human Resources, this position is responsible for talent acquisition, employee onboarding, regulatory compliance, and policy administration. The ideal candidate brings foundational HR knowledge, a detail-oriented mindset, and a genuine commitment to supporting a mission-driven, care-focused workforce.

Duties & Responsibilities:

Talent Acquisition & Recruiting

• Manage the full-cycle recruitment process for RCFE positions, including caregivers, med-techs, activity coordinators, and administrative staff
• Post open positions across job boards, community organizations, and healthcare-focused platforms
• Screen resumes, conduct initial phone interviews, and coordinate interview scheduling with hiring managers
• Maintain applicant tracking system (ATS) records and ensure timely candidate communication throughout the hiring process
• Build and maintain a pipeline of qualified candidates to support ongoing staffing needs

Onboarding & Orientation

• Coordinate all pre-employment requirements including background checks, health screenings, TB testing, and reference verification in compliance with RCFE Title 22 regulations
• Facilitate new hire orientation sessions, ensuring completion of required training and documentation
• Partner with facility leadership to create a welcoming, structured onboarding experience that promotes early engagement and retention
• Maintain accurate new hire records in HRIS and personnel files

Compliance & Regulatory Management

• Ensure HR practices and documentation comply with California Department of Social Services (CDSS) licensing requirements and Title 22 RCFE regulations
• Track and maintain employee certification records, including First Aid/CPR, mandatory reporter training, and any role-specific licensure
• Support preparation for CDSS licensing inspections and audits by maintaining complete, well-organized personnel files
• Monitor changes to applicable employment laws and regulations and escalate findings to the Director of HR

Policy Administration

• Assist in communicating, implementing, and enforcing HR policies and procedures across all RCFE sites
• Distribute updated policy documents and obtain signed acknowledgments from employees as required
• Support the Director of HR in drafting and revising policies to reflect regulatory updates or organizational changes
• Serve as a resource for managers and employees with questions regarding HR policies and procedures

Employee Relations & Support

• Act as a point of contact for general employee inquiries related to benefits, leave, schedules, and HR processes
• Assist and guide administrators in employee’s annual performance reviews, disciplinary or performance improvement matters
• Assist with documentation of employee relations matters and escalate concerns to the Director of HR as appropriate
• Support recognition programs and employee engagement initiatives that reinforce culture and reduce turnover

HR Administration

• Maintain accurate and up-to-date employee records in HRIS in accordance with recordkeeping requirements
• Assist the HR Director with management and maintenance of Workers Compensation claims, including documentation of employee communication and coordination of leave status and return to work processes
• Generate HR reports and compile data for workforce metrics, staffing ratios, and compliance tracking
• Assist with processing status changes, terminations, and related paperwork
• Provide general administrative support to the HR department as needed

About Rose Care Group:

Rose Care Group is a leading provider of comprehensive, compassionate, and personalized residential care services for the elderly in San Luis Obispo, California. Our dedicated team works tirelessly to create a comfortable, safe, and nurturing environment for our residents, ensuring that they receive the highest level of care and support.

Requirements:

  Required Experience, Education, & Skills: 

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field preferred; equivalent experience may be considered
• 1–3 years of HR experience required, with exposure to recruiting, onboarding, and/or compliance functions
• Experience in a healthcare, senior care, or licensed care facility setting strongly preferred
• Familiarity with RCFE regulations and Title 22 requirements is a plus
• Working knowledge of California employment law and HR best practices
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills; able to communicate effectively with employees at all levels
• Proficiency with HRIS platforms, ATS systems, and Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive and confidential information with discretion and professionalism
• Bilingual (English/Spanish) a plus

Work Environment & Physical Requirements:

This role operates primarily in an office setting within one or more RCFE facilities. The HR Specialist may be required to travel between sites on an as-needed basis. Occasional evening or weekend availability may be required to support recruiting events or employee orientations. This position involves extended periods of sitting, working at a computer, and reviewing documents.