Fleet Administrative Coordinator

Fleet Administrative CoordinatorThe Fleet Administrative Coordinator provides comprehensive administrative support to the Fleet Department, ensuring that vehicle, driver, and cost records are accurately maintained and organized. This role focuses on data management, reporting, record keeping, and general office coordination to keep fleet operations running smoothly. It is well suited to someone who enjoys working with data, has strong attention to detail, and can work independently while supporting a busy, fast-paced environment.ResponsibilitiesMaintain and update fleet records, including vehicle details, driver information, registrations, rentals, and associated costs.Enter, review, and verify data for accuracy across spreadsheets and fleet management systems.Reconcile existing reports and spreadsheets to ensure all fleet information remains current and correct.Track vehicle registrations, compliance documents, renewals, and other fleet-related records, ensuring deadlines are met.Assist with rental vehicle tracking and follow up on outstanding fleet items to ensure timely resolution.Communicate with internal departments, field teams, and external vendors to obtain information and resolve outstanding issues.Organize electronic records and maintain documentation to support efficient fleet operations.Support the Fleet Department with a variety of administrative projects and special assignments as required.Follow up with colleagues and stakeholders to gather missing information and close information gaps.Prioritize tasks effectively and manage workload in a fast-paced environment.Essential SkillsPrevious experience in administrative support, data entry, or office coordination.Basic to intermediate proficiency in Microsoft Excel.Proven experience entering data and maintaining accurate records.Strong organizational and time-management abilities.Excellent attention to detail and a high level of accuracy.Ability to work independently with minimal supervision.Professional verbal and written communication skills.Proficiency with Microsoft Office, including Outlook.Ability to learn new systems quickly.Self-motivated and dependable approach to work.Comfortable following up with others to gather missing information.Ability to prioritize tasks and remain organized in a fast-paced environment.Additional Skills & QualificationsExperience supporting fleet, transportation, logistics, operations, or vehicle-related departments.Familiarity with basic Excel formulas, such as VLOOKUP or XLOOKUP.Exposure to fleet management systems, transportation software, or vendor portals.Experience in administrative support, office administration, logistics and transportation, fleet operations, accounting or accounts payable, rental car operations, automotive dealership administration, operations coordination, or data entry and records management.Why Work Here?This opportunity offers the chance to play a key role in supporting an essential operational function within a dynamic, fast-paced environment. You will work in a setting that values accuracy, reliability, and proactive problem-solving, with scope to learn new systems and broaden your experience in fleet and operations administration. The role provides consistent weekday hours and the potential for extension based on departmental needs, supporting a stable and structured work-life balance.Work EnvironmentThis is a fully onsite position based in La Vergne, TN, working Monday to Friday from 8:00am to 4:30pm. The initial expectation is approximately 13 months, with the possibility of extension depending on departmental requirements. The role is office-based, using standard business software including Microsoft Office, Excel, Outlook, and fleet-related systems, within a professional and fast-paced environment.Job Type & LocationThis is a Contract position based out of La Vergne, TN.Pay and BenefitsThe pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in La Vergne, TN.Application DeadlineThis position is anticipated to close on Oct 7, 2026.