Office & Admin Specialist Int - Health Information Specialist

Working Title: Health Information Specialist Job Class: Office and Administrative Specialist, Intermediate Agency: Direct Care and Treatment Job ID: 94505 Location: Anoka Telework Eligible: No Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 05/28/2026 Closing Date: 06/09/2026 Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Anoka Metro Trt Ctr AFSCME Division/Unit: DCTSSVS / DCT HIMS Record Management Work Shift/Work Hours: Day Shift, 8-4:30 Days of Work: Monday - Friday Travel Required: No Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: HIMS FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes Direct Care & Treatment (DCT) is seeking an individual to join our Health Information Management Services (HIMS) Record Management Team as a Health Information Specialist. This position provides technical and administrative support within the HIMS Department, and is expected to analyze medical records for completeness according to DCT standards. Primary Responsibilities Index and scan paper medical record documents into electronic medical record systems after verifying that all documents are complete and include all pages. Maintain a daily filing and scanning schedule to ensure accurate, up‑to‑date information is accessible in the medical record. Respond to requests for medical records as needed for admissions and discharge for inpatient and outpatient programs. Manage data collection of health information statistical data as required by accrediting and licensing agencies. Analyze medical records for completeness according to DCT and facility policies and procedures. Assist and participate in tasks as identified in the operation of the Health Information Management Services Department. Minimum Qualifications Specialized terminology in medical terminology, document management, scanning, indexing, and quality control. Customer Service skills sufficient to communicate information to clients, including phone calls and walk‑in contacts, in a helpful and courteous manner. Data entry skills sufficient to create database records and update entries or create and apply basic spreadsheets and retrieve information in databases. English language skills to write, speak, and read with accurate spelling, grammar, and punctuation. Physical demands include standing, sitting, pulling, stooping, and the ability to lift and move paper and batched documents up to 20 pounds. Spreadsheet skills to develop and modify basic spreadsheets, and to sort and extract data. Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries. Preferred Qualifications Experience within the records management field, medical terminology, or electronic medical records. Ability to interact with superiors, employees, and the public to gain support and establish positive working relationships. Ability to prepare, maintain and compile reports regarding health information. Knowledge of state and federal laws and the Data Privacy Act. Experience working effectively with individuals from different backgrounds and cultures. Benefits Paid vacation and sick leave. 12 paid holidays per year. Low‑cost medical, dental, vision, and prescription drug plans, Fertility care, including IVF. Diabetes care. Dental and orthodontic care for adults and children. 6 weeks paid leave for parents of newborn or newly adopted children. Pension plan that provides income when you retire (after working at least three years). Employer‑paid life insurance. Short‑term and long‑term disability insurance. Tax‑free expense accounts for health, dental, and dependent care. Resources that support and promote physical, emotional, social, and financial well‑being.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourage persons of color and Indigenous communities, LGBTQIA2S+ community members, individuals with disabilities, women, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status, or any other characteristic protected by law. #J-18808-Ljbffr State of Minnesota