Operations Administrative Specialist

Operations Administrative Specialist

Glatfelter Insurance Group is seeking an Operations Administrative Specialist in our Client Service Operations Department who will be responsible for operational support and administrative functions of GIG and will work with various departments and programs within GIG to ensure cross-functional communication and collaboration. Daily tasks may include mail processing and shipping, switchboard/receptionist coverage and purchasing and inventory control.

This position is required to be onsite at our Leader Heights, York, PA office.

Key Responsibilities

Administration:

• Receive, sort, date and deliver/distribute incoming mail and packages.
• Scans physical mail for retention in GIG business systems.
• Operate mail machines, postage meter, photocopy machine, mail folding and inserting machine and scanner.
• Retrieve and prepare internal mail and packages, check for errors and prepare for mailing or internal distribution.
• Sort and prepare packages for shipment using specialized, automated shipping system.
• Determine most effective and fastest way to mail or ship materials, including overnight services.
• Prepare and process items from GIG business units for mailing or internal distribution. May include photocopying, collating and binding.
• Maintain record of receipts, mailing dates and other required information.
• Review Underwriting New Business submissions for eligibility.

Receptionist:

• Welcome and assist visitors by efficiently and politely greeting them and announcing their arrival to appropriate associate. Enter and print visitor name badge.
• Promptly receives and correctly directs all incoming calls.
• Maintains manuals, documentation, reports and logs, as requested.
• Open and close reception area and monitor front office security.

Purchasing:

• Purchases services and materials within budget parameters. Conducts activities within company guidelines and tracking systems.
• Receives and processes incoming stock and office supply products.
• Handles distribution requirements for both internal and external locations.
• Processes internal company requests for standard printed material.
• Assembles various kits, booklets, brochure packets, etc.
• Assists in setting purchasing quantity and inventory levels and maintains the materials inventory control systems for standard stocked company items.
• Maintains security of inventory items deemed to require special treatment.
• Completes logs, records and time sheets, as required.

Expectations applicable to all functional areas:

• Trains new and existing associates, as requested.
• Participates in cross team discussions within Client Service Operations to identify efficiencies and collaborative projects.
• Performs responsibilities necessary to ensure the accurate and efficient processing of assignments within designated span of control and area of specialization.
• Upholds the highest standards of customer satisfaction and service to GIG business units, and our external distribution network.
• Maintains confidentiality of information and disposes of material in approved manner.
• Contributes to the team effort by performing other assigned duties as needed

What We're Looking For

• High School Diploma or equivalent required. Valid driver's license required.
• One (1) year experience working in an office environment.

Technical Qualifications:

• Working knowledge of related software systems and basic computer technologies.
• Working knowledge of mailing, package handling and shipping requirements.
• Problem-solving and analytical skills.
• Ability to interact and communicate with a wide variety of people (internal and external) in an effective manner using reading, writing, speaking, and listening skills.
• Must be organized, detail-oriented, self-motivated, and willing to meet strict deadlines.
• Must be flexible and adaptable to changing priorities and directions.

Upon employment associate is required to:

• Successfully complete a designated insurance basics course
• Must be willing to maintain and expand level of technical and professional skills.

Why Choose Glatfelter?

Glatfelter is honored to have been named a Best Place to Work in PA since 2005. We are proud to offer a range of employee benefits and resources that help you protect what matters most - your health care, savings, financial protection and wellbeing. In addition to 17 paid holidays, (which includes a personal holiday and mental health and wellness day) we provide a variety of leaves for personal, health, family, and volunteer needs.

We believe in fostering our associates' development and offer a range of learning opportunities for associates to hone their professional skills to position themselves for the next steps of their careers. We have a tuition reimbursement program for eligible associates to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.

Equal Opportunity Employer

It has been and will continue to be the policy of Glatfelter Insurance Group to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At Glatfelter, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Glatfelter is committed to working with and providing reasonable accommodations to job applicants and employees with physical or mental disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to complete any part of the application or hiring process, please contact Human Resources. Reasonable accommodations will be determined on a case-by-case basis.

Job Grade: 3