Operations Coordinator

Job Description

Job Description

We are looking for an Operations Coordinator to support daily production planning and order management for a manufacturing environment. This contract opportunity with permanent potential is ideal for someone who can balance shifting priorities, coordinate closely with suppliers and internal teams, and keep customer commitments on track. The person in this role will help manage order flow, monitor material availability, and communicate proactively to support on-time delivery and revenue goals.

Responsibilities:

• Develop purchase order recommendations and initiate work orders by evaluating demand patterns, consumption trends, and forecasted needs.

• Plan and sequence customer orders according to delivery commitments, lead times, and individualized account requirements.

• Prepare and distribute shop paperwork throughout the day to keep production activity moving without delay.

• Organize and route job documents to the manufacturing floor so teams have accurate and timely instructions.

• Work closely with production personnel each day to review open orders, priorities, and schedule changes.

• Accelerate order progress with outside vendors and secondary suppliers when timing or availability becomes critical.

• Inspect incoming custom materials from external suppliers to confirm quantities, colors, artwork, and order details align with purchasing and production documentation.

• Respond to inventory and stock-related requests while helping maintain appropriate supply levels for ongoing operations.

• Build and maintain productive supplier relationships to support dependable pricing, delivery performance, and sourcing alternatives when new vendors are needed.

• Identify potential order shortages, communicate recovery plans to leadership, and provide regular updates on issues, goals, and operational needs.

• Experience coordinating orders, scheduling, or production support activities in a manufacturing or operations setting.
• Ability to manage multiple priorities independently while keeping managers informed of progress, risks, and support needs.
• Strong attention to detail when reviewing order specifications, supplier deliveries, and production documentation.
• Effective communication skills for working with production teams, vendors, and internal stakeholders on time-sensitive requests.
• Comfortable using demand signals, forecasts, and usage data to support purchasing and workflow decisions.
• Strong organizational skills with the ability to maintain accuracy in a fast-paced environment.
• Problem-solving ability to address supply gaps, delivery concerns, and changing customer requirements.
• Background in operations, supply chain, purchasing, or manufacturing coordination is preferred.