Accounting Manager

Job Title: Accounting Manager
Reports to: Controller
Department: Finance
Type: Full-Time

Job Summary: MEJA Construction is seeking an experienced, detail-oriented Accounting Manager to manage the company's day-to-day accounting and financial operations. This position will report to the head of the finance dept and work closely with our CPA.

The Accounting Manager will be responsible for the day-to-day accounting operations of the company while developing broader responsibility for month-end close, financial reporting, job-cost accounting, reconciliations, internal controls, audit support, and accounting systems.

This position is designed to ideally provide a career path into the Controller role as the individual develops the knowledge and experience necessary to assume responsibility for the company's accounting function.

Key Responsibilities:

1. Financial Reporting, Close & Accounting Oversight :

• Support the monthly and year-end financial close processes.
• Prepare and review account reconciliations, schedules, and supporting documentation.
• Review general ledger activity and research discrepancies or unusual transactions.
• Prepare and assist with journal entries, accruals, prepaids, fixed assets, and other accounting adjustments.
• Assist with preparation and review of monthly financial statements and management reporting.
• Support job-cost accounting and WIP reconciliation and reporting.
• Assist in reconciling financial and project information between financial software (Sage Intacct), project management (Procore), invoice management (Titanium), HR system (ADP), and other company systems.
• Help ensure the accuracy and completeness of financial records and supporting documentation.
• Assist with maintaining and improving accounting policies, procedures, and internal controls.
• Assume increasing responsibility for accounting functions currently managed by others in the Finance Department to create broader company redundancy.

1. Accounting Operations:
   • Oversee the day-to-day accounts payable process and serve as the primary point of contact for questions or issues that arise during invoice and pay application processing.
   • Review and resolve invoice and pay application issues, including coding, documentation, approval, vendor, project, or system discrepancies.
   • Manage invoices and pay applications once submitted into the financial system through final payment.
   • Manage the complete payment process, including preparing payment batches, printing checks, obtaining required signatures, and distributing payments.
   • Ensure vendors and subcontractors are paid accurately and timely, and research and resolve payment discrepancies as they arise.
   • Create and maintain vendor records in the financial system (Sage Intacct), ensuring required information and documentation are complete and accurate.
   • Create and maintain user accounts and accounting information within company systems as needed.
   • Update data and related project information in the financial system (Sage Intacct).
   • Upload, review, code, route, and process invoices through invoice management system (Titanium).
   • Review and code overhead AP invoices and ensure expenses are allocated to appropriate GL accounts.
   • Manage and track joint checks.
   • Handle check processing and payment activities.
   • Generate and submit Positive Pay files for check batches.
   • Review, code, and process American Express, Home Depot, gas card, and other company credit card transactions.
   • Receive and record customer payments in the financial system (Sage Intacct).
   • Track Block Count activity, coordinate approvals, process payments, and prepare related reports.
   • Complete vendor and company credit applications as needed.
   • Process and file annual 1099 forms.
   • Complete account reconciliations and research discrepancies.
   • Maintain organized and accurate accounting records and supporting documentation.

1. Tax, Audit & Compliance:
   • Prepare and coordinate annual sales tax filings.
   • Process corporate and estimated tax payments based on instructions from the company's accounting and tax professionals.
   • Maintain supporting tax documentation and monitor required filing and payment deadlines.
   • Assist with tax-related information requests and research.
   • Coordinate the annual Workers' Compensation and General Liability audits.
   • Gather and provide records and supporting documentation for financial audits.
   • Verify insurance and financial information applicable to audit periods.
   • Research and resolve questions or discrepancies identified during audits.

1. Systems, Process Improvement & Special Projects :

• Work within the Finance Team, and other departments to improve accounting processes and financial controls.
• Help document accounting procedures and develop appropriate redundancy across critical financial functions.
• Identify opportunities to improve workflows and reporting within financial system (Sage Intacct), project management (Procore), invoice management (Titanium), and related systems.
• Assist with implementation of new accounting processes, systems, and reporting tools.
• Take on additional accounting and financial responsibilities as the company continues to grow.

Qualifications:

• Associate degree in Accounting, Bookkeeping, Business, or related field required.
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Minimum of 5 years of progressive accounting experience.
• Construction accounting or project-based accounting experience strongly preferred.
• Experience with Sage Intacct, Procore, Titanium, or comparable accounting/construction systems preferred.
• Strong understanding of general ledger accounting, account reconciliations, accounts payable, and financial reporting.
• Experience with month-end close, job-cost accounting, WIP, or construction financial reporting is strongly preferred.

Preferred Skills:

• Strong accounting fundamentals and attention to detail.
• Ability to research discrepancies and independently work through accounting issues.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Comfortable working in both detailed transactional accounting and higher-level financial reporting.
• Strong Excel and financial systems skills.
• Ability and willingness to learn new accounting and construction management systems.
• Strong communication skills and ability to work across departments.
• High level of integrity and discretion when handling confidential financial information.
• Desire to grow professionally and assume increasing responsibility within the company's organization.

Career Development

• This role is intended to grow alongside the company. The Accounting Manager will work closely with experienced financial leadership while gaining increasing exposure to the company's complete accounting and financial reporting cycle.
• As the individual demonstrates the technical knowledge, leadership ability, company understanding, and judgment necessary to oversee the accounting function, the position is expected (but not guaranteed) to provide a pathway toward Controller, based on the skills and work quality of the candidate.