Executive Coordinator

Reports to: Operations Director Job Summary Provides support to Executive Staff. The Executive Coordinator must be creative and enjoy working within an environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess good written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Coordinator must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Culture and Mission Assist in enhancing the lives of adults with Developmental Disabilities Responsibilities Provide support services to the Executive Staff ensuring outstanding communication and responsiveness Provide calendar management, prioritize inquires and requests, make judgements and recommendations to ensure smooth day-to-day engagements Support for with internal and external communications Conduct research and analysis Support and manage requests and projects to meet objectives Prepare and edit correspondence, presentations and reports Complete expense reports and manage correspondence with vendors Serve as a liaison to the Board of Directors Assist in the preparations of some regularly scheduled reports for Staff and Board of Directors Maintain quality filing and communications systems [digital and paper] Support ED with Capital Campaign, Major Gift Donors, and Grant Donors and Funder relations and reports Maintain Board, Capital Campaign, Major Donor and Grant lists Assist in other administrative tasks as needed Knowledge, Skills & Abilities Passion for Wings mission and individuals with special needs Working knowledge of office equipment, like computers and printers Proficiency in MS Office (MS Word, MS Excel, Presentation Software, in particular) Excellent time management skills and the ability to prioritize work and function independently Attention to detail and problem-solving/analytical skills Excellent written and verbal communication skills Strong organizational skills with the ability to be flexible and multi-task Requirements Ability to work some evenings and weekends as necessary Eager to work with and empower volunteers to increase Wings’ capacity Meet physical requirements to safely perform assigned duties #J-18808-Ljbffr Okcnp