HR Administrative Assistant

HR Administrative Assistant Job Description Job Summary & Essential Functions Provides administrative support to the HR Department and carries out specific HR functions as assigned. Essential Functions Primary customer service interface [internally & externally] for the HR Dept, which includes managing calls, meeting scheduling coordination, performing administrative duties, copying & filing, computer data entry, mail, dissemination of communication materials, etc. Coordinate scheduling for employee training; maintain training log and HRIS data entry for facility. Assist in audit preparation, SOX, AS9100 and coordination of data as requested. Responsible for maintaining all employee files. Maintain HR communication boards throughout the facility. Back up to receptionist. Support the administration of the attendance policy Maintain integrity of HRIS system through data entry and run various audit reports. Project a professional company image through in-person and phone interaction. Coordinate pre-employment activities such as background checks, physical screenings, reference checks, etc. Responsible for compliance and accuracy of I-9, ITAR and other similar programs. Creates and tracks offer letters. Conduct verification of employment. Conduct new hire orientation. Prepare all details for All Hands meetings, retirement gifts, employee events, lunches, etc. Coordinate Health & Wellness initiatives and yearly benefits enrollment meetings. Clinic coordination for injuries/illness concerns or annual testing activities. Administers Employee Programs i.e. t-shirt sales, etc. Responsible for the proper handling and management of hazardous waste generated in their work area. Performs other duties as assigned including leading projects and participation in project committees. Skills & Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, qualifications, competencies, abilities and any physical demands if required. Physical demands are representative of those that must be met by an employee to successfully perform the essential requirements of this job. Ability to multi-task in a high volume setting Knowledge of human resource practices and guidelines Strong analytical and communication skills, both verbal and written Critical thinking skills and good decision making thought processes Ability to work independently with a strong attention to detail. Pleasant personality, must interact with all levels customers [internally & externally] Team oriented with a continuous improvement outlook Understanding of confidentiality within the HR department Conscientious, organized and accurate record keeping ability Strong written, verbal, and presentation skills including the ability to articulate complex ideas in a simple manner. Ability to effectively communicate among all levels within the organization. Required Experience/Education/Training/Certifications To perform this job successfully, an individual must possess the outlined experience level, education, training, minimum years of experience, product or industry knowledge plus any certifications in order to be considered. Associates degree in Business and/or two (2) years HR administrative experience and a High School Diploma. Must have proficient computer knowledge and skills, i. e. MS Word, Excel, PowerPoint and Outlook. Read and understand internal procedures and policies. Understand and follow through on both verbal and written instructions. Ability to adapt to new reports, functions and simple software programs with assistance. Bilingual in English and Spanish Preferred Work Environment and Safety Equipment Required The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Office environment and light manufacturing environment Ability to wear Personal Protective Equipment (PPE) such as safety glasses and fully enclosed steel or composite toe shoes while in all manufacturing areas. Hearing protection and hard hat in certain manufacturing areas. Occasionally travel to other sites to support Noise level is usually moderate Equal Opportunity EmployerVeterans/Disabled 268 E. Gardena Road Gardena, California, 90248 United States #J-18808-Ljbffr