Clerk, Special Education

Job Title: Clerk, Special Education


Reports to : Assistant Director of Special Services


Wage Status : Non-Exempt


Department/Campus : Special Services


Pay Grade: Paraprofessional - PG 3


Work Days: 197

Primary Purpose:


Ensure efficient operation of Special Services administrative offices and provide clerical services for special education assessment staff.

Qualifications:

Education/Certification:


High school diploma or GED

Special Knowledge/Skills:

• Ability to work well with peers
• Ability to communicate effectively
• Proficient knowledge MS Word software, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Experience:


At least one year of clerical support experience

Essential Job Functions:

• Provide clerical assistance to Educational Diagnosticians, LSSPs, and Speech Pathologists to ensure that required documentation associated with student IEPs is distributed as required
• Assist with scheduling of ARD meetings, including contacting parents and required staff
• Assist with preparation of materials for mailing/emailing
• Assist in ensuring original records are provided to the special services office in a timely manner
• Utilize online system to enter data necessary for processing referrals to special education, preparing for ARD meetings and coordinate with staff
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Prepare written correspondence forms, schedules, or reports as requested
• Prepare meeting agendas and communication as requested
• Ensure work is correct, neat, and completed in a reasonable time, and meets, required deadlines.
• Greets visitors; responds to questions, provides information, documents, and instructions or directs visitor to appropriate party
• Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor
• Maintain physical and computerized files including inventory of mailing lists, student records, logs, and office communication
• Attends meetings as required and provide clerical support
• Opens sorts and distributes incoming mail and processes outgoing mail as needed
• Copies, distributes and files paperwork such as records or general correspondence
• Performs data entry into automated programs to track required student information, filings, or other pertinent data, depending on assignment
• Prepares correspondence, memos, forms and reports using electronic applications software if assigned, depending on assignment

Expectations:

• Maintain confidentiality of student information
• Accuracy - work is neat and correct and completes all work assigned.
• Personal attributes - neat and clean in dress and appearance, works with others in a positive manner, adapts quickly to changing situations, arrives to work on time
• Professional Behavior - maintains high level of ethical behavior, avoids gossiping, handles confidential information, avoids speaking ill of other personnel, and avoids doing personal business at work
• Student Relations - shows respect to students, shows concern and encouragement for students and has positive attitude when working with students
• General Attributes - demonstrates ability to remain calm and withstand pressure
• Public Relations - Interacts well with students, parents, teachers, peers, and the general public and promotes a positive image of self and school
• Report to work in a timely manner according to assigned schedule
• Travel within the district to assigned locations
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibility:


None

Equipment Used:


Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor and/or wheelchair lift adaptive equipment and ramps as needed.

Working Conditions:

Physical Demands /Mental Demands/ Environmental Factors:


The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.


Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected.


This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

CSISD does not discriminate against any employee or applicant because of race, color, religion, gender, age, national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.