EXECUTIVE Admin Asst/Creative Support -HRLY

Levy Sector

Position Title: [[title]]

Pay Range : $25.00 to $35.00

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Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

For more information on what we are about as a company, check us out by following the link below:

LOCATION: Texas A&M University, College Station, TX - Levy is excited to partner with Texas A&M University Athletics! Together, we will be creating an all-new food and beverage experience. Fans can look forward to signature menu offerings, convenient grab & go locations, and elevated hospitality in premium clubs.

We are seeking a highly organized, proactive, and creative Administrative & Creative Support Coordinator to provide direct support to the Division President and Regional Directors. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering polished, high-quality work. You will play a key role in supporting operations during Texas A&M home football games and major events, while also serving as a strategic partner in preparing presentations and coordinating travel logistics.

Key Responsibilities

• Provide comprehensive administrative and creative support to the Division President and Regional Director(s).

• Serve as a strategic partner by owning the process of building presentation decks in Canva for sector, regional, and divisional calls.

• Maintain a working understanding of hospitality and food service operations to support communication and decision-making.

• Manage complex travel arrangements-including airfare, hotel, and rental car bookings-for up to 80 visiting managers attending Texas A&M football games.

• Create and distribute welcome gift bags for support managers and act as the primary point of contact for travel-related issues.

• Support the HR check-in function during all Texas A&M home football games and third-party events.

• Communicate confidently and professionally with senior executives and all levels of management across the company.

• Attend meetings both in person and virtually, taking accurate, detailed notes and providing clear summaries with action items when required.

• Exercise discretion and maintain strict confidentiality in all matters.

Skills:

• Proficient in Canva, PowerPoint, Excel, and Word

• Excellent written communication skills

• Exceptionally organized, with strong time-management abilities and a consistent record of meeting deadlines

• Comfortable working in a dynamic, fast-paced, and constantly shifting environment where priorities may change frequently

Job Summary

Summary: Provide support in a multitude of way to a Company executive in order to enhance the Company's effectiveness and best service Company clients and employees.

Essential Duties and Responsibilities:

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Attend meetings in the executive's absence and delivering and receiving messages on executive's behalf.

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

• Maintains customer confidence and protects operations by keeping information confidential.

• Prepares reports by collecting and analyzing information.

• Completes projects by assigning work to clerical staff; following up on results.

• Secures information by completing data base backups.

• Maintains and verifies office supplies inventory.

• Ensures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Contributes to team effort by accomplishing related results as needed.

• Performs other duties as assigned.

Apply to Levy today!

Levy is a member of Compass Group USA

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Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

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Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app

• Associate Shopping Program

• Health and Wellness Program

• Discount Marketplace

• Employee Assistance Program

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