Accounts Payable Administrator

Job Description

Job Description

We are hiring an Accounts Payable Clerk with construction industry experience. You will process high-volume vendor invoices, reconcile project statements, and ensure compliance with construction-specific billing requirements. We offer competitive pay and benefits in a fast-paced environment.

 

Job Responsibilities

• Invoice Processing: Manage the full-cycle AP process, reconciling contracts, schedules of values, and pay applications.
• Job Costing: Accurately code invoices to specific construction projects, phases, and cost codes.
• Compliance: Review contracts, track contractor payments, and collect lien waivers before releasing funds.
• Reconciliation: Reconcile monthly vendor statements, investigate discrepancies, and resolve payment disputes.
• Vendor Relations: Communicate with subcontractors and suppliers to answer billing inquiries and maintain strong working relationships.
• Complete other tasks as assigned.

 

Qualifications

• Experience: 5+ years of dedicated accounts payable experience, with a strong preference for candidates with a background in construction or project-based accounting.
• Industry Knowledge: Solid understanding of construction contracts and lien waivers.
• Software Skills: Proficiency in accounting software (e.g., QuickBooks, Sage 100 Contractor, Acumatica) and Microsoft Excel. Must be computer literate and adaptable to various software platforms.
• Attributes: High attention to detail, strong organizational skills, and the ability to multitask in a busy office.