Accounts Payable Lead

Full-time

Description

The Accounts Payable (AP) Lead is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and reconciliations, while also serving as a key resource and leader within the accounts payable function at SHINE SPECT. The ideal candidate will have strong communication skills, a solid understanding of accounting principles, and the ability to thrive in a fast-paced environment.

This position is based in Massachusetts and requires presence on-site three days per week. The base salary range for this position is $75,000-$95,000 per year plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location. 

Key Responsibilities:

Accounts Payable Operations

• Lead all aspects of the Accounts Payable function
• Oversee invoice intake, coding, approvals, vendor setup, payment processing, and vendor communications
• Ensure invoices are processed accurately and paid in accordance with agreed-upon payment terms
• Monitor AP aging and proactively address overdue invoices, payment disputes, and vendor escalations
• Review payment batches input including ACH, wire, and check payments

Vendor Relations & Procurement Partnership

• Serve as the primary liaison for vendors and external partners
• Partner closely with Supply Chain, Procurement, Operations, and department Leaders to improve purchasing workflows and vendor management practices
• Partner with Supply chain to maintain vendor master files and oversee vendor onboarding, including W-9 collection and compliance documentation
• Oversee the reconcile vendor statements and investigate discrepancies
• Direct recurring payment schedules and contractual payment obligations

Financial Close

• Ensure timely resolution of discrepancies between invoices, receipts, purchase orders, and vendor statements
• Support month-end and year-end close processes through accurate accruals and AP reporting
• Partner with the Accounting team to ensure completeness and accuracy of liabilities

Workflow Leadership

• Direct and coordinate the day-to-day work of remote, part-time AP support contractors, including task assignment and priority-setting (role does not carry supervisory or people-management authority over these contractors)
• Oversee AP inbox management and workflow assignment
• Conduct workload planning and resource allocation to support business demands

Cash Planning & Vendor Management

• Collaborate with Accounting and Finance leadership to provide visibility into upcoming cash requirements
• Support weekly and monthly payment planning activities
• Develop strong vendor relationships and serve as the primary escalation point for payment inquiries
• Ensure critical vendors are monitored and payment priorities are communicated appropriately

Compliance & Internal Controls

• Ensure compliance with Company policies, approval matrices, and authorized signatory requirements
• Maintain complete audit trails and support documentation
• Support internal and external audit requests related to Accounts Payable activities

Reporting & Metrics

• Track invoice volume, payment cycle times, aging trends, vendor disputes, and team productivity
• Provide regular reporting and recommendations to Accounting leadership
• Support month-end accrual processes by ensuring completeness of liabilities and invoice activity

Requirements

• 3+ years of Accounts Payable experience
• 1+ years of experience leading or directing the work of others (e.g., as a team lead, project lead, or similar role); formal supervisory or people-management experience is not required
• Experience managing high-volume invoice processing environments
• Strong understanding of AP controls, payment processes, and vendor management
• Advanced Microsoft Excel skills
• Exceptional organizational, communication, and problem-solving skills
• Experience with ERP systems (SAP preferred).
• Ability to work independently and collaboratively across teams.

Working Conditions and Physical Effort:

• Ability to use a computer, telephone and standard office equipment.
• Ability to comply with safety and security requirements, including access-controlled areas.
• Exposure to standard office noise and lighting conditions.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
• Moderate physical activity. Requires handling of average weight objects up to 40 pounds or standing and/or walking for more than four (4) hours per day.

Employees must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of this job, absent undue hardship.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Management reserves the right to change, rescind, add or delete the duties and responsibilities of positions within this job at any time.

SHINE values diversity in all its forms as a critical component of innovation, which is fundamental to our success. Every member of the SHINE community benefits from the talents and experiences of our peers, from the mutual respect we exercise, and from the responsibility we take for our actions.

SHINE Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.