Administrative Assistant Primary Division

:

Our Mission

We inspire highly capable, creative learners to lead with curiosity, compassion, and courage in a diverse and dynamic world.

About the Organization

Located just north of Seattle in Shoreline, Washington, The Evergreen School has been educating highly capable, creative learners for 60 years. Our students love to ask questions, and our teachers use that natural curiosity to craft engaging lessons and spark thought-provoking conversations. Evergreen's program infuses challenging academics with foundational support for social skills, emotional well-being, a multicultural perspective, and empathy for others. Our students think deeply, take intellectual risks, and tackle complex problems. They learn how to self-advocate, collaborate with others, and understand and respect differences. Evergreen graduates move on to high school and beyond with confidence, ready to contribute to a diverse and dynamic world.

Community

At Evergreen, our goal is to curate a culture where every person feels fully welcomed and encouraged to participate in every aspect of the community. We actively seek and support students, families, faculty, staff and trustees who bring a diversity of identity into our community. Our mission makes it essential that we skillfully deliver an inclusive, culturally responsive educational program that teaches respect for others, empowers students of all backgrounds equitably, encourages social responsibility, and prepares students to be leaders in an interdependent global community. We seek candidates who demonstrate a commitment to fostering a diverse and inclusive learning environment that embraces and values the diversity within our community.

Experience and Education

The school seeks candidates who demonstrate a commitment to anti-bias and anti-racism work and to fostering a diverse and inclusive learning community that is responsive toward all differences including but not limited to race, ethnicity, national origin, geography, religion, gender identity, sexual orientation, age, physical ability, learning styles and marital, parental or economic status.

Studies have shown that people of historically marginalized backgrounds are less likely to apply for a position unless they believe they meet every listed requirement. Evergreen is most interested in finding the best candidate for this opportunity and encourages people to apply.

The Opportunity The Administrative Assistant will support the head of the Primary Division, Preschool through 3rd grade. Duties include compiling data, scheduling meetings, answering phones, maintaining calendars and budgets, and other administrative tasks. This is a 12-month position, requiring summer work.

Duties and Responsibilities

• Perform general administrative work in support of the head of the Primary Division. This includes managing division calendars, making phone calls, and scheduling meetings with members of the school's diverse community: parents and guardians, students, faculty and staff.
• Compile data for division heads and internal reporting.
• Supports tracking daily attendance for faculty/staff.
• Schedule yearly standardized testing and manage testing accommodations with timely communications with all stakeholders.
• Coordinate and support communication between faculty and parents/guardians including twice yearly narrative reports, and regular communication using Veracross.
• Develop and maintain family conference schedule.
• Support, promote and implement The Evergreen School policies and procedures. Support logistics of primary division hiring procedures.
• Support the planning and implementation of the division's yearly schedule and teacher matrix
• Lead and assist in the planning and execution of Primary Division events, working independently and collaboratively with various stakeholders and working to reserve and coordinate the use of school spaces.
• Coordinate and oversee a number of daily operations in the Primary Division, including substitute teacher coverage, recess coverage, and assist with morning pick-up and afternoon drop-off coverage.
• Handle the “business side “ of the division, such as maintaining accurate records and assigning budget codes, providing statements to budget owners, processing purchases and check requests, and assisting in approval of timesheets for payroll.
• Handle confidential information with discretion and professionalism.
• Fill in at the front desk as needed.
• Other duties as assigned.

Experience and Desired Qualifications

• Bachelor's degree with some administrative experience preferred.
• Experience working in schools is a plus.
• Excellent communication abilities with very strong writing, editing and proofreading skills. Oral communication skills must also be strong. English is the school's primary language.
• Collaborative.
• Open to learning and growing as a professional.
• Ability to work with different stakeholders; students, parents, staff, faculty, leadership team.
• Must be proficient in Google Suite, Microsoft Word, PowerPoint and Excel with solid database management skills. Working knowledge of Veracross and Canvas is a plus.
• Be vigilant about student health and safety.

Physical Requirements

• Able to lift up to 35 pounds; move around campus, can stand for long periods of time, ascend or traverse building floors, can work in front of computer screens and communicate via phone, email and through in person meetings, able to use hands for repetitive tasks such as typing and collating; must be able to work outside (sometimes in cold and wet weather).

Equipment and Platforms Used

• Computer (PC), Google Suite
• LMS, such as Canvas
• Zoom, Veracross and Divvy (Bill)

Position Details: This is a salaried non-exempt 1.0 FTE full-time, benefits-eligible position that reports to the head of the Primary Division. The role is for the 2025-2024 school and is available immediately.

Salary Range: This position follows a 12-month work schedule. The salary is dependent upon education degree(s) and years of experience and is in the range of $55,000 to $63,000.

Benefits:

• School-paid medical and dental insurance and employee paid supplemental vision
• School-paid Life, Accidental Death & Dismemberment and Long-Term Disability insurance plus an Employee Assistance Program
• 403(b) Retirement Plan with a School match of up to 7%
• Flexible Savings Account and/or Health Savings Account
• Commuter Assistance
• Tuition Remission
• Infant/toddler care is available on campus (Availability limitations apply)
• Paid holidays and other paid leave

Visit our website for more detailed benefits information:

TO APPLY: Applicants should submit the following:

• Cover letter outlining interest in and qualifications for this position
• Current resume
• Fully-completed

Please note:

• Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.
• Selected candidate must successfully complete a nationwide background check.

All materials should be sent to . Please include Administrative Assistant for PD in the subject line. The position will be open until filled.

will be asked to answer the following question. Please limit your response to 500 words or less.

At Evergreen, our mission calls us to “inspire highly capable, creative learners to lead with curiosity, compassion, and courage in a diverse and dynamic world.” Reflecting on your current or previous experiences, describe a time in which you moved diversity and inclusion efforts forward in that role. How did you approach this effort and what did you learn about yourself during this process?

Notice of Nondiscrimination

The Evergreen School strives to provide equal opportunity to all employees. The school's policy is not to discriminate in employment based on race, color, sex (including pregnancy), religion, creed, age, national origin, citizenship status, physical or mental disability, sexual orientation, gender identity, veteran or military status or any other status protected under applicable local, state or federal law. The School is committed to administering employment decisions, including hiring, promotions, compensation benefits, transfers, layoffs, return from layoffs, terminations, training, sabbaticals, tuition assistance and other programs, without regard to an employee's protected status.

Job Types: Full-time, Commission

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person