Operations Coordinator

Requisition ID:


49017

Work Location:


Public Works - Dam Neck facility

Pay Range:


A.16, $76,401.40 - $118,422.17

Starting Salary:


Depending upon Qualifications

Work Schedule:


Mon-Fri 8:00 am - 5:00 pm

Part Time Hours/Wk:


Job Open Date:


5/11/26

Application Deadline:


5/26/26

Job Duties:

We are hiring an Operations Coordinato r to oversee the Infrastructure Support Bureau for Public Works Operations (Operations), a team of 15 staff members. Management and supervision of this bureau includes workload allocation, determining priorities, and managing personnel. Perform critical thinking to develop new or improved processes with respect to unique assignments; and support operations' efforts are related to maintaining City infrastructure within the right-of-way, including streets, bridges, traffic signals and signs, streetlights, sidewalks, ADA ramps, stormwater BMPs, ditches, stormwater piped system, pump stations, street sweeping, mosquito control, dredging, and beach maintenance.


This position oversees four distinct support areas, Supply Room, Equipment, Facilities, and Safety/Security, within Operations, and coordinates with other City Departments to accomplish related City mission and goals.

1. Supply Room - full procurement cycle of materials used by Operations, material supplies for 18 budget units in 13 supply areas; cycle count and annual inventory of more than 2,000 unique part numbers; reporting and QA/QC in computerized maintenance management system (CMMS), currently OpenGov; decisions on large orders or specialty parts to maintain fiscal responsibility; response to audit process with coordination, research, and documentation.
2. Equipment - coordinating the service and repair for over 700 pieces of equipment with Public Works Fleet Management Group (Fleet); communicate service schedules and priorities with Fleet to ensure Operations' services are maintained throughout the City; review new and replacement equipment needs with Streets and Traffic Operations and Stormwater Operations, then negotiate the priorities and purchase with Fleet; research and recommend new specialty equipment and technology for improved efficiency and safety; review the use and performance of current equipment; research repair and vendor issues to provide alternative for discussions with Fleet; repair small engine equipment and complete general repairs on vehicles and equipment by a team of three mechanics; triage down equipment at job sites for immediate repair or towing to Fleet.
3. Facilities - direct and coordinate facility usage, repairs, and site maintenance for all buildings and yards with Public Works Facilities' Building Maintenance - main Operations site at Dam Neck and five remote sites; manage small building and yard construction projects.
4. Safety and Security - develop and oversee a new safety program for Operations to include equipment and site safety for front-line staff working in various environments; develop and coordinate training plans for staff and associated equipment; commercial driver's license (CDL) liaison for Operations with DMV, other City Departments, and Occupational Safety; coordinate safety and OSHA issues with Occupational Safety; coordinate security issues with Office of Emergency Management and Public Utilities Operations; oversee the Incident Review Board (IRB) for accidents.

As the bureau head, this position will be responsible for:

• Compiling and managing the annual operating budget for Infrastructure Support Bureau
• Review and approve invoices
• Provide customer service assistance for Citizens and City staff
• Coordinate with staff on after-hours response and during emergency weather events
• Research, generate, and analyze data reports for recommendations on methods, procedures, and improvement for Operations
• Write reports, memorandums, emails, standard operating procedures and policies with supporting documentation to be distributed within Operations, other Departments, or to City leadership
• Coordinate and support City Departments and Divisions including: Agriculture, Budget and Management Services, City Auditor, Communications, Economic Development, Finance/Purchasing and Risk Management, Human Resources and Occupational Safety, Information Technology, Office of Emergency Management, Parks and Recreation, Planning, Public Utilities, and Schools.

The City offers a generous benefits package which includes health, dental and life insurance, retirement, and savings plans, maternity/paternity and parental leave, and holiday and paid leave.


**Position is ALPHA I and is required to work during all inclement weather (flooding, hurricanes, snow, etc.)**


Official City Job Description:

Working Conditions:

Minimum Requirements:

MINIMUMS: High school or GED plus eight (8) years experience including five (5) in a supervisory position in positions such as fleet management or garage supervisor and responsible for the repair and maintenance of automotive and construction equipment; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Must have, or obtain, a current and valid Virginia or North Carolina drivers license in accordance with Virginia or North Carolina DMV drivers license eligibility requirements.


SPECIAL REQUIREMENTS: Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs. This position may require that incumbents wear and maintain appropriate personal protective equipment such as, but not limited to, steel toed shoes, safety glasses, gloves, or other designated safety attire and equipment in designated areas of risk. Specific requirements will be determined and communicated by the employees supervisor based on position assigned. This is a safety sensitive position and is subject to mandatory drug testing. Positive drug test results may result in counseling and/or discipline, up to and including, termination.

Additional Requirements:

DMV Transcript: Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required

Attachments Required:


Preferences:
• B.S. or B.A. in Public Administration, Business Administration, Automotive Technology, Emergency Management, Safety Management or related safety, equipment, finance or procurement field
• Experience supervising staff, including workload allocation, determining priorities, training subordinates, and managing a budget.
• Experience with reporting and analysis, writing memoranda, policies, and standard operating procedures, responding to an audit with research, documentation, and reporting.
• Experience procuring materials within a supply room or warehouse setting, securing new contracts, purchasing with and without a contract.
• Experience coordinating equipment repairs, providing scope and negotiating with the vendor.
• Experience researching and recommending specialty equipment for a variety of maintenance activities
• Experience with maintenance on Public Works infrastructure and determining the appropriate equipment, staffing, materials, and training for a safe site environment.
• Experience with facility maintenance and construction, managing small facility construction projects, and optimizing space allocations. Experience with safety best practices in dynamic working conditions.

Special Instructions:

• Please complete the application in its entirety and include your resume if required by the posting.
• Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
• You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V RS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.


Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.