Supervisory Contract Specialist

Job Title

If selected for this position, you will join a well-respected team that is responsible for providing a variety of administrative support services in such areas as contracting, purchasing, space management, security, internal controls, mail, records, reproduction services, forms management, and communication services.

Typical work assignments will include:

• Communicates the office's organizational goals, objectives, procedures, and methodology to subordinates and articulates and communicates problems to be solved, program issues under review and deadlines and time frames for completing the assigned work.
• Provides advice, counseling, and instructions to subordinates on work and administrative matters.
• Approves leave and recommends approval/disapproval of within-grade increases, overtime, compensatory time, and travel for employees.
• Identifies and designs professional development plans, including training opportunities for subordinates, authorizes individual training plans, and makes recommendations on training needs and final approval for formal training.
• Identifies changes in organizational needs related to acquisitions and recommends changes in position classification which is subject to final approval by the Administrative Officer.
• Assesses workforce management requirements and coordinates remedial actions with the Administrative Officer.
• Conducts interviews with candidates for positions, recommend appointments, promotions, or reassignments to such positions.
• Conducts semi-annual reviews of performance and recommends ways to improve the quality of the work directed, utilizing a variety of qualitative and quantitative assessment tools.
• Plans and develops policies, standard operating procedures, objectives, and approaches applicable to operations and ad-hoc projects.
• Implements Equal Employment Opportunity (EEO) policies and program activities, communicates support of these policies to subordinates.
• Ensures equality in determining qualifications, selections, assignments, training, promotions, details, disciplinary action, and awards to employees.
• Exercises FAC-C Level certification and associated delegated procurement authority to acquire supplies and services to meet the needs of the office.
• Utilizes knowledge of applicable Federal Acquisition Regulation (FAR). Justice Acquisition Regulations (JAR), and Department of Justice and EOUSA policies and procedures as they relate to contracts.
• Utilizes knowledge of a wide variety of contractual vehicles, including multi-year fixed price, cost plus fixed fee, cost plus incentive. time and material, labor hours, cost reimbursable, performance-based and other types; and knowledge of price analysis sufficient to review contractor proposals and bids, and to perform analyses using previous price history, commercial price lists, market prices, or technical catalogs to assure reasonableness of prices.
• Directs and/or reviews requisitions and determines appropriate method of procurement, i.e., contract type, formal advertising, Federal Supply Schedules (FSS), General Administrative Services (GSA), Government-Wide Agency- Contracts (GWAC), Requests for Proposals (RFP) or Invitation for Bids (IFB) or other means.
• Directs and/or determines extent of competition, method of solicitation, i.e., oral or written request for quotation (RFQ), and to evaluate responsiveness of quotes and vendor responsibility and price reasonableness.
• Directs and/or purchases acquisitions when needed or required adhering to appropriate policy, procedures, and processes.
• Directs and/or prepares statements of work (SOW) or Statement of Objectives (SOO), and other documents necessary prior to a formal solicitation process.
• Directs and/or evaluates, in conjunction with subject-matter experts, proposals, unsolicited proposals and other bid documents. Prepares contract solicitation and award documentation. Performs detailed analysis of bids or proposals received.
• Directs and/or conducts post-award meetings or discussions with contractors to obtain agreement on significant or on-going changes and encourages contractor compliance or terminates the order.
• Post award administration may involve delays in delivery and minor non-conformance in quantity or product.
• Directs and/or drafts final contract documents, including specifications, packing and shipping requirements, inspection instruction, and all other special and standard contract clauses.
• Directs and/or monitors and assists individuals assigned to offices that have been issued a delegation of procurement authority for purchase cards.
• Keeps abreast of available goods and services by checking all mandatory sources, commercial catalogs, and informal contacts with sales representatives, suppliers and buyers from other Federal activities.

Responsibilities will increase and assignments will become more complex as your training and experience progress.