Nonprofit Administrative Assistant

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The Carrie Tingley Hospital Foundation seeks a mission-driven Administrative Assistant to support our executive leadership team while playing a key role in our programs, fundraising and development initiatives. This dynamic role combines high-level administrative responsibilities with active involvement in programs, fundraising and event coordination. This position requires a dedicated, detail-oriented individual who excels in administrative support, donor relations, fundraising coordination and business development. It is ideal for a professional who thrives in a collaborative nonprofit setting and is passionate about making a difference in the lives of children with disabilities and special needs.

Key Responsibilities:

Administrative Duties (60%)

· Provides high-level administrative support to the Executive Director and leadership team.

· Greeting visitors, answering phones and directing calls.

· Sorting, distributing and preparing mail.

· Responsible for ordering and managing office supplies

· Ensuring office equipment is functional and liaises with vendors for repairs.

· Prepares all receivables for deposit; makes deposits and works with the finance team for monthly reconciliations, check requests and vendor payments.

· Manages schedules, appointments and operational functions.

· Prepares meeting agendas, reports and board materials.

· Serves as liaison between the Executive Director and staff, community partners, board members and donors.

· Organizes and maintains digital and physical filing systems across departments.

· Coordinates logistics for Board of Directors and committee meetings, including meals, minutes and follow-ups.

· Handles confidential and sensitive information with integrity and discretion.

· Assist with departmental projects and initiatives as assigned.

Program, Development and Fundraising Support (40%)

· Assists in planning, organizing, and executing Foundation fundraising events, outreach activities, community engagement activities and signature programs such as Camp Adventure, Treadsetters, and Wheelchair Basketball along with other programs and events.

· Maintains accurate donor and participant records using CRM software

· Drafts donors thank-you letters, acknowledgement letters, sponsorship proposals and campaign materials.

· Provides administrative support for grant applications and reporting, including data gathering and formatting.

· Assists in volunteer coordination, program logistics, event setup/breakdown and onsite support.

· Helps track fundraising metrics, program participation, and event impact and prepare reports for internal and board use.

· Conducts prospect research on individuals, foundations and corporate donors.

· Other duties as assigned.

Qualifications:

· HS Diploma required. Associate or bachelor's degree in business administration, communications, nonprofit management, or related field preferred.

· Bilingual (English/Spanish) required.

· Minimum 3 years of experience in an administrative support role; experience in development or fundraising a plus.

· Highly organized with strong time-management skills and attention to detail.

· Excellent written and verbal communication skills and abilities.

· Proficiency in Microsoft Office Suite, Googlies Workspace and CRM/database systems.

· Ability to work both independently and collaboratively.

· Discretion and professionalism in handling confidential information.

Preferred Skills and Experience:

· Passionate about our mission.

· Experience supporting multiple executives or departments.

· Familiarity with event planning, fundraising campaigns, and donor communications.

· Experience in nonprofit, corporate development or healthcare environment.

· Familiarity with nonprofit and philanthropic tools and techniques.

· Experience working with children or in a family centered program a plus.

· Working knowledge of posting on social media platforms (Facebook, Instagram, LinkedIn) a plus.

Working Conditions:

· Full-time (Monday-Friday) with flexibility for occasional evenings or weekends for events and programs.

· Able to sit and stand in an office environment.

· Must be able to lift and carry at least 25 pounds occasionally.

· Hybrid work model available.

· Benefits Eligible

Why Join Us?

At the Carrie Tingley Hospital Foundation, we are committed to improving the lives of children with disabilities and special needs across New Mexico. By joining our dedicated team, you'll play a vital role in advancing a mission that directly impacts on the wellbeing of children and their families by supporting programs that provide direct services, adaptive equipment, life-enriching experiences and essential community connections.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Albuquerque, NM 87102 (Required)

Ability to Relocate:

• Albuquerque, NM 87102: Relocate before starting work (Required)

Work Location: In person