CaSA Temporary Administrative Support Associate

Essential Job Duties The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service. Posting Details Position Information Posting Number PG196162TM Position Number 23WTL60 Position Type Temporary Essential Job Duties The Administrative Associate provides office support, under supervision, to the Climate and Sustainability Academy faculty and staff, focused on essential operational, logistical, and clerical support to the Academy team. The candidate will ensure compliance with university policies and procedures while providing exceptional customer service. Position Information Posting Number PG196162TM Position Number 23WTL60 Position Type Temporary Wolfpack Perks And Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Job City & State Raleigh, North Carolina Department Climate and Sustainability Academy Classification Title Temporary-Professional NonFaculty Working Title CaSA Temporary Administrative Support Associate Requirements and Preferences Work Schedule Will be determined in collaboration with supervisor Primary Duties & Responsibilities Travel Coordination & Documentation Arrange travel logistics for the Academy team, including lodging, flight options, and ground transportation, and meeting itineraries. Prepare and route University Travel Authorization forms and complete post-travel expense reimbursement requests within university timelines. Meeting & Calendar Coordination Manage and maintain administrators’ schedules, anticipate conflicts, and prepare for key meetings with agendas, materials, and follow-up action items. Gather agenda items, record detailed meeting minutes, track internal action items, and follow up with team members to ensure operational continuity. Event & Logistics Support Provide comprehensive logistical assistance for academy events, including reserving campus venues, coordinating third-party catering vendors, and arranging guest parking permits. Manage event invitations, track RSVPs, maintain accurate guest databases, and handle post-event follow-up documentation and thank-you notes. Office Operations & Supply Procurement Oversee office management, coordinating facility maintenance requests and space organization. Act as the primary initiator for routine supply procurement, utilizing NC State MarketPlace to purchase office materials, event consumables, and media technology equipment. Manage the collection, scanning, and digital archiving of all itemized receipts to assist the Program Manager with monthly Purchasing Card (PCard) reconciliation. Other Duties as Assigned Provide ad-hoc administrative support for academy initiatives as required by leadership. Minimum Experience/Education High school diploma or equivalency and one year of administrative or clerical experience; or an equivalent combination of training and experience. Department Required Skills Exceptional organizational skills and acute attention to detail. Proficiency with Google Suite and Microsoft Office Proactive problem-solving abilities Capable of handling sensitive information with professionalism and sound judgment. Skilled in coordinating schedules, planning meetings and events, and managing logistics. Preferred Years Experience, Skills, Training, Education Prior experience with NC State systems (e.g., Market Place, MyPack). Multiple years of administrative or clerical experience. Required License Or Certification N/A Valid NC Driver's License required? No Commercial Driver's License Required? No Recruitment Recruitment Details Anticipated Hiring Range Commensurate with education and experience (anticipated hiring range $20-$24 per hour) Recruitment Dates Job Open Date 08/17/2026 Applicant Information Quick Link EEO NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. #J-18808-Ljbffr North Carolina State University