Invoicing Coordinator

Overview: As an Invoicing Coordinator, your main tasks include generating invoices for completed projects and working with accounting, management, and project teams to ensure accurate billing. You will maintain and improve invoicing systems to avoid errors and ensure all billing details are correct.

Key Responsibilities:

• Ensure invoices and proposals accurately reflect project pricing.

• Work with Principals, Project Managers, and Logistics to schedule client invoicing.

• Track project progress for precise ongoing and final billing.

• Compile billing details, review initial data, and verify invoice accuracy.

• Check invoices for correct categorization and taxation.

• Manage and expedite pending Purchase Orders for timely billing.

• Adjust and reissue invoices based on requests, including necessary documentation

• Review and validate third-party billing, including applicable storage charges

• Maintain a project tracker to monitor PO balances and update billing statuses

• Support specialized billing activities, audits, and related projects while ensuring adherence to accounting standards

• Review contracts and client billing terms to ensure compliance with agreed rates, markups, and payment schedules

• Assist with ad hoc accounting tasks and departmental initiatives

Qualifications:

• Educational Requirement: Bachelor’s degree in accounting or related field.

• Professional Experience: 3+ years of relevant accounting experience is preferred .

• Technical Proficiencies: Proficiency in SAP, PMWeb, & Ariba is preferred.

• Knowledge of tax laws, union labor, or time-and-material (T&M) billing is highly desirable.

Key Competencies:

• High attention to detail and accuracy in handling billing and financial data.

• Strong teamwork skills to collaborate effectively across departments.

• Excellent organizational abilities to manage multiple tasks and meet deadlines.

• Proactive communication skills for clear interactions with clients and team members.

• Problem-solving skills and adaptability to efficiently resolve billing discrepancies.