Office Administrator (Construction)

Are you ready to be a part of a dynamic team that values excellence, integrity, and collaboration? Join us in our mission to provide technical augmented staffing solutions that will elevate your project to success. Our dedicated team believes in honesty, integrity, performance, partnership, and trust, ensuring long-lasting customer and employee relationships built on solid principles. By upholding the highest standards of quality and performance, we aim to achieve total customer satisfaction in the various markets we serve.


Join our team as a Data Center Construction Project Scheduler, and be a part of our journey towards excellence and success!


OUR TEAM members are consummate professionals who are well respected by our Fortune 100 clients in the semiconductor/cleanroom, manufacturing, and mission-critical data center industries.

OUR MISSION is to DO the very best for our clients and customers with integrity, professionalism, and altruism allowing them to BE the very best in their business GLOBALLY.


Role Overview

We are seeking an Office Administrator to support daily office and site operations for an active construction project. This role serves as the central point of coordination for administrative functions, helping to ensure the office runs efficiently while supporting project teams, field staff, and visitors. This is a highly visible role that requires strong organization, communication, and the ability to manage multiple priorities in a fast-paced jobsite environment.

Responsibilities

• Manage day-to-day office operations for the project site or field office
• Serve as the first point of contact for visitors, vendors, and project personnel
• Support onboarding logistics including badging, site access, and orientation coordination
• Coordinate office supplies, equipment, and general site needs
• Assist with scheduling meetings, coordinating calendars, and managing conference rooms
• Support timesheet collection, expense tracking, and general administrative reporting
• Maintain organized filing systems (digital and physical) for project documentation
• Assist with document distribution, printing, and tracking as needed
• Coordinate travel, lodging, and logistics for project staff when applicable
• Support communication between project teams, subcontractors, and vendors
• Help maintain a clean, organized, and professional office environment
• Assist leadership team with ad hoc administrative tasks as needed

Requirements

• 2-5+ years of experience in an administrative or office support role
• Prior experience in construction, engineering, or industrial environments strongly preferred
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to work onsite in a fast-paced, team-oriented environment
• High attention to detail and strong follow-through

Preferred

• Experience supporting construction field offices or project sites
• Familiarity with tools like Procore, Bluebeam, or similar construction platforms
• Experience coordinating onboarding, badging, or site access
• Comfortable interacting with field teams, leadership, and external partners

WHY SHOULD YOU APPLY?

If your career path isn't on track, get it OnQ! Grow your career with a global team dedicated to large-scale, complex project success. We take pride in providing a collaborative, accountable, customer-focused, fast-paced, and fun culture! OnQGlobal offers a highly competitive compensation and benefits package, including:

• 100% Premium Medical, Dental, & Vision Coverage for OnQ Employees
• 50% Dependent Coverage for Medical
• 401K Plan
• PTO
• Referral Bonus up to $5,000 per referral

Notice to all Employment, Staffing & Recruiting Agencies and Recruiters: We please ask that you do not directly email, call or visit our hiring managers. OnQ does not accept unsolicited resumes and should any be received from a third party they will not be considered, unless a signed agreement is in place. If you would like to discuss becoming a preferred staffing vendor to OnQ please contact our talent acquisition team who will advise you on the process.