Staff Accountant

Staff Accountant

The Staff Accountant oversees daily cash operations, including reconciliations, cash receipts, wire and ACH transactions, and cash reporting to support effective cash management. The role also manages borrowing activity and ensures accurate tracking of corporate cash balances.

Additionally, in this position, the Staff Accountant manages fixed assets, including additions, disposals, and depreciation in compliance with US GAAP.

Daily Tasks (40%)

• Notifies Plywood AR, Veneer AR, JC Pallet, Payroll, Accounts Payable, and other administrative departments of any cash receipts for sales, returns, refunds, and miscellaneous cash collections.
• Performs corporate bank reconciliations to ensure accuracy and completeness of cash balances.
• Updates USA-CND Consolidated Weekly Cash Summary report for management review.
• Processes and creates national and international wire transfers as requested by Plywood Division and Veneer Division mills, JC Pallet, as well as administrative departments such as Payroll, Marketing, IT, and Continuous Improvement.
• Reviews and approves ACH debits to the Master account created by the locations.
• Initiates borrowing requests as needed to fund CFP operations.
• Processes loan payments to minimize interest expense.
• Records loan balances, interest accrued, and bank fees.
• Records AR and non-AR electronic transfers and check deposits to lockboxes, Depository, and Master accounts from customers and locations.
• Tracks daily borrowing availability for corporate controller use.
• Compiles and prepares backup documentation for wire and ACH manual payments for LINKS entry.

Weekly Tasks (10%)

• Deposits non-AR check receipts into the Master account.
• Reconciles Depository account cash collections with Plywood Division, Veneer Division, and JC Pallet to ensure accurate AR reporting.
• Reconciles weekly cash collections to bank ledger reports to ensure complete and accurate cash reporting.
• Performs internal reconciliations of outstanding checks of all Controlled Disbursement Accounts.

Period End (10%)

• Prepares and records journal entries as required.
• Sends intercompany transactions to the mills for Veneer Division.
• Reconciles outstanding checks for all Controlled Disbursement Accounts with the respective profit centers.

Additional Responsibilities (10%)

• Processes and issues manual ACH transfers for options payments, communication expenses and board fees as requested.
• Creates wire templates in Wells Fargo Vantage following internal corporate controls.
• Resolves wire-related inquiries, outstanding checks discrepancies, returned checks problems, and other issues to provide relevant information and settle dilemmas in a timely manner.

Fixed Assets

As Required (15%)

• Processes locations fixed asset additions, transfers, and disposals in accordance with US GAAP guidelines and corporate policy.
• Matches Appropriation Requests and CIP balances with additions requests submitted by locations to ensure accuracy and mitigate mistakes

Period End (10%)

• Runs and distributes reports on additions, transfers, disposals, depreciation expense and accumulated depreciation reports to Plywood USA and Veneer Division locations.
• Runs and distributes asset register reports to JC Pallet monthly and period end.

Additional Responsibilities (5%)

• Updates the fixed asset rollover file.
• Prepares audit files for fixed assets as requested.
• Researches fixed-related questions to provide peer accounts with all necessary information to resolve problems in a timely manner.

Miscellaneous Tasks:

• Proofreads and suggests changes to Spanish translation of official CFP communications as requested by Alicia Powell.
• Supports corporate AP by entering invoices and wire payments in LINKS.

Qualifications:

• Bachelor's degree in accounting or finance.
• 3+ years of experience working in an accounting/finance related field.
• Proficiency with Microsoft 365 apps.

Key Competencies:

• Cash management understanding, including reconciliations, reporting, and wire/ACH processing.
• Strong knowledge of fixed assets and US GAAP compliance.
• Skilled in financial reporting, journal entries, and reconciliations.
• Analytical problem-solver with a focus on accuracy.
• Detail-oriented with strong organization.
• Collaborative individual with strong cross-functional communication skills.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.